This role supports the People & Talent team by coordinating recruiting efforts, managing candidate experiences, and assisting with sourcing and operations. It suits someone looking to build a career in recruiting within a fast-moving environment, offering meaningful ownership and opportunities for growth.
Responsibilities
Own interview scheduling and coordination in Ashby across multiple recruiters, hiring teams, and roles, managing complex calendars and availability from start to finish
Serve as a consistent point of contact for candidates throughout the interview process, ensuring communication is timely, thoughtful, and clear
Welcome and host candidates during onsite interviews, manage day-of logistics, and help create a professional and memorable candidate experience
Own candidate travel logistics end-to-end, including coordinating flights, hotels, ground transportation, and other arrangements
Process and track candidate travel and interview-related expenses accurately and efficiently
Partner closely with recruiters and hiring managers to anticipate scheduling challenges, troubleshoot issues, and keep hiring processes moving
Ensure interviewers and candidates have the information, materials, and context they need for a successful interview
Continuously identify opportunities to improve the candidate and interviewer experience
Partner with recruiters to support sourcing efforts across open roles, including identifying prospective candidates and building targeted talent pipelines
Support candidate outreach and help maintain accurate sourcing and pipeline activity in Ashby
Shadow and partner with recruiters throughout the hiring lifecycle to build experience beyond coordination and develop toward increased sourcing and recruiting responsibilities over time
Maintain accurate and up-to-date candidate, interview, and requisition information in Ashby, with a strong focus on data quality and consistency
Build and maintain recruiting reports, including funnel metrics, scheduling activity, pipeline health, and other data that helps the team understand what's working and where we can improve
Support recruiting events, conferences, career fairs, and other talent initiatives from planning through day-of execution
Help build, document, and continuously improve recruiting processes, SOPs, templates, and workflows that allow the team to scale effectively
Maintain job postings and ensure recruiting information remains accurate across Ashby and other internal and external systems
Requirements
Bachelor's degree or equivalent professional experience
1+ years of experience (inclusive of internship experience) in recruiting coordination, recruiting operations, People Operations, or a similarly fast-paced operational role
Millions of jobs, with real people getting hired every day
200,000+
New jobs added daily
7,000,000+
Verified job listings
1,000,000+
Tailored applications submitted
Exceptional organization and attention to detail, with the ability to manage complex scheduling, travel logistics, and multiple competing priorities
Excellent written and verbal communication skills and a strong instinct for creating a thoughtful candidate experience
Strong judgment and the ability to independently troubleshoot scheduling, process, and operational challenges
A high degree of ownership and comfort working in an environment where priorities can shift quickly and not every process has already been defined
A process-oriented mindset with a natural tendency to look for ways to make systems simpler, clearer, and more effective
Genuine interest in developing a career in recruiting and learning candidate sourcing and other parts of the recruiting lifecycle
Experience working in a startup, high-growth company, aerospace, defense, nuclear, advanced manufacturing, or another highly technical industry
Previous experience with candidate sourcing, talent research, or candidate outreach
Experience working within an applicant tracking system; experience with Ashby is strongly preferred
Familiarity with sourcing tools such as LinkedIn Recruiter or similar platforms
Experience improving recruiting processes, documenting workflows, or helping implement new recruiting tools
Experience supporting university recruiting, internship programs, career fairs, conferences, or other recruiting events
Experience building or maintaining recruiting reports and dashboards
Proficiency with Microsoft Office, including Outlook, Excel, PowerPoint, and Teams
Important Details
Schedule: May occasionally require additional or adjusted hours to support candidate interviews, recruiting events, or changing business needs
On-site: Torrance, CA, five days per week
About the Company
Antares is building mass-producible, inherently safe, deployable microreactors for terrestrial, underwater, and space applications, with a mission to make clean energy abundant from Earth to the Asteroid Belt. The team includes talent from SpaceX, the White House, the Pentagon, the Department of Energy, MIT, and National Laboratories. Antares has raised over $600M in venture capital and has hundreds of millions of dollars on contract with the military services, NASA, and the Department of Energy.
