Recruiting Coordinator

About This Role

This full-time, in-office role based in Seattle involves owning the logistics that keep the company's hiring process running smoothly. You will coordinate interviews, host candidates onsite, maintain the applicant tracking system, and ensure every candidate has a well-organized, welcoming experience from first contact through final decision. The position suits a highly organized, detail-oriented individual who genuinely enjoys working with people.

Responsibilities

• Own interview scheduling end to end, including coordinating across multiple time zones, managing calendar conflicts, and making sure every candidate and interviewer shows up informed and on time
• Host candidates during onsite interviews at the Seattle office and create a candidate experience that is warm, professional, and reflective of the company's culture
• Keep candidates and hiring teams informed throughout the process with clear, timely communication
• Maintain data integrity in Rippling (the ATS), ensuring every candidate record, interview scorecard, and status update stays accurate and current
• Partner with recruiters and hiring managers to anticipate needs, flag bottlenecks, and keep requisitions moving through the pipeline
• Track and report on recruiting metrics (time-to-schedule, pipeline volume, interview completion rates) and surface what is working and what is not
• Identify inefficiencies in coordination and fix them, taking on opportunities to make processes faster, cleaner, or less error-prone

Requirements

• 1-3 years of experience in recruiting coordination, people operations, HR, executive assistance, or a similar high-volume coordination role
• Strong organizational skills with excellent attention to detail
• Clear written and verbal communication skills, with the ability to keep multiple stakeholders informed without being prompted
• Ability to handle sensitive and confidential information (compensation, offer details, candidate feedback) with discretion
• Comfort managing a high volume of scheduling requests and competing priorities simultaneously
• Proficiency with Microsoft Outlook, Slack, and similar collaboration tools, with the ability to pick up new systems quickly
• Proficiency with ATS platforms (Rippling)

Nice to have:

• Experience coordinating interviews or scheduling in defense tech, aerospace, robotics, or another technical industry
• Familiarity with cleared hiring processes or recruiting for roles that require U.S. citizenship or security clearances
• Experience supporting high-volume recruiting sprints or rapid-growth hiring at a startup
• Background in hospitality, events, or other roles where creating a great experience for people was core to the job