Recruiting Coordinator

About This Role

As a Recruiting Coordinator, you will manage the scheduling, coordination, and operational workflows that maintain the hiring process. This role ensures candidates have a seamless experience, hiring managers stay on track, and the Applicant Tracking System is accurate and organized. You will work closely with the recruiter, hiring managers, and the People/HR team.

Responsibilities

• Schedule and coordinate a high volume of phone, virtual, and onsite interviews with extreme accuracy
• Manage complex interview loops, multi-timezone calendars, last-minute changes, and ensure every interviewer and candidate is fully prepared
• Keep hiring processes moving by proactively following up with hiring managers and interviewers for timely feedback
• Spot bottlenecks, escalate when needed, and ensure candidates never fall through the cracks
• Act as the day-to-day owner of the Applicant Tracking System (ATS)
• Maintain clean data, accurate candidate stages, organized templates, and consistent documentation
• Help streamline workflows and improve scheduling and reporting processes over time
• Deliver a seamless, professional experience from first outreach through final interview
• Manage all onsite logistics, including scheduling panels, booking candidate travel, coordinating reimbursements, and ensuring a smooth, well-organized interview day
• Support onboarding coordination and assist with HR administrative workflows during hiring surges, partnering closely with the HR Ops lead

Requirements

• 2+ years of recruiting coordination, HR coordination, executive assistant, or operations experience (or equivalent)
• Strong attention to detail and comfort managing many moving parts at once
• Excellent written and verbal communication skills
• Experience working with an ATS (Greenhouse, Lever, Ashby, Workday, etc.)

Nice to have:

• Prior experience supporting high-volume scheduling in a fast-paced environment
• Strong operational instincts (you naturally build systems, templates, and repeatable workflows)
• Comfortable working in ambiguity and taking initiative without needing heavy direction
• Startup experience or interest in early-stage environments

About the Company

Dyna Robotics makes general-purpose robots powered by a proprietary embodied AI foundation model that generalizes and self-improves across varied environments with commercial-grade performance. Dyna's robots have been deployed at customers across multiple industries. Its frontier model has the top generalization and performance in the industry. Dyna Robotics was founded by repeat founders Lindon Gao and York Yang, who sold Caper AI for $350 million, and former DeepMind research scientist Jason Ma. The company has raised over $140M, backed by top investors, including CRV and First Round.