Recruiting Coordinator

About This Role

This Recruiting Coordinator role is an operational lead position, owning searches from kickoff to close and partnering with recruiters and hiring managers to ensure a smooth candidate journey. It involves hands-on work in talent operations, including ATS configuration and launching new programs and tools. The role is based in San Francisco or New York, requiring five days in the office.

Responsibilities

• Own the pipeline on your searches: track candidate progress, flag aging candidates and bottlenecked stages, chase feedback, and keep recruiters and hiring managers updated on what is in flight and what is blocked
• Manage candidate logistics and communications end to end, including complex multi-panel and cross-timezone loops, onsite logistics and travel, and deliver a candidate experience people talk about
• Be the operational lead at search kickoff: the kickoff form, the interview plan in Ashby, and interviewer enablement outreach
• Work hands-on in Ashby alongside Talent Ops: configure jobs and interview plans on your searches, keep data clean, troubleshoot issues, and help test and roll out changes
• Use reporting to manage your pipelines, keep the data behind it accurate, and help shape what we measure
• Help launch new recruiting programs and tools: pilot them on your searches, bring feedback, co-run enablement for recruiters and interviewers, and be the go-to person for the processes you own
• Own one recruiting operations workstream with a Talent Ops sponsor (examples: interviewer pools, recruitment events, compliance screening operations, candidate travel), and document the process you own
• Identify and fix breakdowns in process before they become bottlenecks

Requirements

• 2+ years in recruiting coordination, recruiting operations, or a related role
• Ownership instincts: you treat a search as yours, not as a queue of requests
• Genuine interest in talent ops (systems, tooling, ATS configuration and enablement), not just scheduling
• Excellent written and verbal communication with candidates, recruiters and senior hiring managers
• Comfort working with reports and core recruiting metrics
• Track record of improving a process or helping roll one out and getting others to adopt it
• High attention to detail; things do not fall through the cracks on your watch

Nice to have:

• Ashby experience is a strong plus, especially having supported an ATS implementation or migration

Benefits

• Stock options: Everyone who joins and contributes to Reflection's success gets to share in the upside through stock options
• Health & wellness: Comprehensive medical, dental, vision, and life, with an annual wellness allowance