Recruiting Coordinator

About This Role

This role is for a highly-organized and detail-oriented Recruiting Coordinator to join the People team, supporting the Seattle, WA office in a hybrid capacity. The successful candidate will navigate complex schedules, facilitate administrative operations in recruiting and onboarding, and provide candidates with a seamless and positive experience.

Responsibilities

• Coordinate interviews between candidates, recruiters, hiring managers, and interview panel members, including complex or multi-stage interview schedules
• Facilitate in-person interviews and/or candidate presentations when needed
• Serve as a point of contact for candidates and hiring managers during initial scheduling and for any updates or cancellations
• Prepare, distribute, track, and upload candidate confidentiality agreements and other required recruiting documentation as candidates progress through the interview process
• Conduct professional reference checks for candidates selected for hire and ensure appropriate documentation is completed and maintained
• Support pre-hire administrative activities and ensure candidate information and required documentation are completed prior to onboarding
• Maintain accurate candidate records and recruiting activity within ATS (Greenhouse) and other People tools
• Assist all recruiters and hiring managers with administrative and operational needs throughout the recruiting lifecycle
• Help maintain recruiting templates, interview materials, candidate communications, and process documentation
• Monitor recruiting processes for outstanding actions and proactively follow up with candidates and internal stakeholders to keep hiring processes moving
• Support reporting, data tracking, and other Talent projects as needed
• Maintain a high level of confidentiality and professionalism when handling candidate and employee information
• Other duties as assigned

Requirements

• Minimum of 2 years of experience in talent operations and/or recruiting
• Bachelor’s degree or equivalent work experience
• Previous experience using an ATS (we use Greenhouse!)
• Strong organizational skills, including experience managing and scheduling across complex calendars
• Experience supporting multiple recruiters/hiring managers for high-volume scheduling and coordination
• Understanding of recruiting compliance and reporting
• Excellent communication as well as demonstrated multi-tasking capabilities and work ethic
• Experience multi-tasking in a fast paced, dynamic work environment
• Experience managing calendars using Outlook

Nice to have:

• Experience in the space/satellite industry