Recruiter Coordinator

About This Role

This role involves providing high-volume administrative support to corporate recruiters throughout the entire recruiting process for an assigned business unit. The position focuses on ensuring data integrity, compliance, and a positive experience for all involved in the hiring and onboarding journey.

Responsibilities

• Provide support in a high-volume environment to corporate recruiters throughout the recruiting process for an assigned business unit
• Schedule interviews, block calendars, and manage hiring drives
• Prepare interview MIS
• Maintain applicant tracking system to ensure data integrity and compliance
• Conduct applicant tracking system audits and make corrections in HRIS or applicant tracking system as appropriate
• Coordinate candidate pre-employment checks and serve as the primary contact with third-party vendors, as appropriate, to ensure timely and proper facilitation of candidate status
• Handle all new hire processes including offer letter generation/delivery, and follow-up; ensure all aspects of the new hire process are timely, accurate and lead to a positive experience for all involved
• Coordinate all internal and external job postings
• Respond to all internal or external recruiting-related inquiries with a sense of urgency and direct/escalate to the proper source for information and follow up as appropriate
• Initiate and monitor onboarding activities as per client process
• Maintain audit-ready offer and onboarding materials, resolving issues, and escalating as needed
• Maintain consistent communication with candidates throughout the onboarding process, to manage requirements and expectations
• Possess strong attention to detail and accuracy and be able to identify potential risks or issues associated with a candidate's application or onboarding process and take corrective measures to mitigate them
• Be responsible for record-keeping of all recruiting/onboarding-related documents such as applications, background check authorization forms and be well-versed in the retention policies of the company

Requirements

• 5 days work from office
• 2 years of minimum work experience
• Proficient with MS Office Suite, including intermediate knowledge of Excel with an enterprise applicant tracking systems (ATS)
• Possess excellent interpersonal skills, both written and verbal
• Energetic self-starter with the ability to perform in a fast-paced environment
• Strong work ethic and sense of urgency
• Recruitment or onboarding administrative experience, e.g., generating employment offers
• Strong written and verbal skills
• Proven ability to perform under pressure and under tight deadlines
• Degree level education or equivalent preferred

About the Company

Allegis Global Solutions is founded on a culture that is passionate about transforming the way the world acquires talent by delivering client-focused solutions that make a difference for businesses worldwide. From refining how you manage your contingent workforce to strengthening your employer brand to recruit top talent, its integrated talent solutions drive the business results you need. As an industry leader, it draws upon decades of experience to design innovative tools, products and processes. It develops competitive practices that position organizations for growth and delivers the insight needed to succeed in today's global marketplace.