Records Clerk (Indexer)

About This Role

This long-term contract position focuses on organizing, digitizing, and validating maintenance documentation to ensure records remain accurate, complete, and easy to retrieve. The role supports maintenance record processing and suits a detail-oriented individual who is comfortable with repetitive administrative work and attentive to detail, managing document handling tasks in a structured environment.

Responsibilities

• Digitize aircraft maintenance paperwork by scanning documents into the designated electronic records platform
• Assign searchable index data to each file using multiple reference fields to ensure accurate record retrieval
• Review entered documents for completeness and accuracy, correcting issues identified during routine quality checks
• Conduct ongoing audits of maintenance files to confirm that required information has been captured properly
• Sort incoming mail and route maintenance-related documents to the appropriate records team member for processing
• Maintain organized document workflows to support timely filing, tracking, and retrieval of maintenance records
• Assist with additional clerical and records-related tasks as needed to support daily department operations

Requirements

• High school diploma or equivalent
• Ability to type and work efficiently using a computer keyboard
• Strong attention to detail with the ability to follow written and verbal instructions accurately
• Basic office skills, including copying, filing, faxing, and document handling
• Ability to read simple business materials and prepare straightforward written correspondence
• Comfortable making routine day-to-day task decisions and escalating unusual issues to a supervisor
• Ability to lift or move up to 50 pounds occasionally

Nice to have:

• Previous clerical, administrative, filing, or records management experience

Benefits

• Medical, vision, dental, and life and disability insurance
• Company 401(k) plan
• Access to top jobs
• Competitive compensation
• Free online training

Important Details

• Contract: long-term

About the Company

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. It offers contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.