Records Clerk

About This Role

Maintaining shipping records is the core of this role, which involves downloading, creating, verifying image quality, processing, performing data entry, retrieving, validating, and retiring manifest records. This position suits a candidate ready to enhance their skills and build a career in a rapidly evolving business climate, with an employer whose core culture includes professional development.

Responsibilities

• Utilize an official Government webpage to download PDFs, check for image/scan quality, perform data entry, quality assurance, and fully submit into the system
• Record information in logs and automated tracking systems or other electronic information or record-keeping systems concerning files (e.g., add, delete, update, modify, and correct tracking records; scan files, check files in, check files out, transfer files, retire files, and recycle files, etc.)
• Research information systems and find aids to identify and locate files
• Identify, organize, describe, and label record materials as necessary
• Interfile documents into files, refile sections, create new file sections physically and on the electronic system, label files and attach bar code labels to them, scan documents, and create electronic file folders
• Retrieve files and process them for delivery to requestors
• Maintain files, including removing duplicate copies of records, preparing substitute closure forms when missing, replacing worn or improperly labeled folders, and redistributing files on the shelves, etc.
• Prepare files for transfer to other units or for retirement to the federal records center by labeling, listing, boxing, and otherwise processing them
• Conduct regular shelf reading and other quality control inventories of files being maintained in all paper and electronic formats
• Research SOP and other official materials to initiate workarounds and if not possible, place phone calls or correction requests to industry users to resolve manifest discrepancies
• Other duties as assigned

Requirements

• High school diploma or GED equivalent
• 6+ months of on-the-job experience using a computer terminal, a scanner, and electronic document management tools and software
• Valid driver’s license or temporary license
• Successfully pass background and drug screening

Nice to have:

• EPA Records Clerk experience
• Knowledge of filing procedures and techniques
• Ability to maintain files, including the ability to interpret and apply records policy and filing techniques in a variety of situations
• A firm grasp of knowledge of numerical, alphabetical, and chronological sequencing
• Ability to type proficiently
• Ability to work individually in teams and interact tactfully with government staff