About This Role
The Records Clerk supports the police department as a custodian of records, responsible for maintaining official records as required by law and municipal policy. This role is critical to the mission of the police department, requiring expertise, competency, and a high degree of detail-orientation. The person in this position will be exposed daily to lawfully confidential and sensitive information that cannot be divulged to unauthorized persons.
Responsibilities
- Act as the custodian of records for the Humble Police Department and maintain such records as required by law and/or city and departmental policy
- Conduct monthly validation of stolen vehicles, guns, missing persons and articles; verify data entered into national database and confirm monthly
- Produce and enter monthly UCR Report data to track all monthly crime stats for the FBI
- Verify RMS report data and property tables for accurate data input for UCR reporting
- Maintain sex offender files through the DPS website
- Produce statistical reports from RMS, JMS, CAD and Crystal
- Produce monthly & quarterly crime stat reports for various business entities in Humble
- Comply with open records requests received from attorneys and citizens
- Comply with subpoenas received from courts
- Maintain expunction compliance with court orders to expunge criminal records by removing all names, photos or records appearing in RMS, JMS, CAD, TXDEX and the storage facility
- Duplicate documents and audio & video recordings as required from Coban and other storage systems
- Act as liaison for city attorneys and the Attorney General’s office, distinguishing information to prohibit release of sensitive information to the public
- Act as liaison for the Harris County District Attorney’s office
- Process offense and accident reports verifying and clearing errors
- Conduct audits and correct issues relative to TCIC/NCIC and CJIS compliance
- Conduct background checks for Federal Agencies, U.S. Military and generate letters for background checks on agency letterhead
- Process paperwork for DWIs to DPS
- Ensure juvenile fingerprint compliance
- Quality control of CAD system to ensure that all reported cases are submitted timely and are properly disposed
- Create canned and specialty in-house reports using Crystal Reports, CAD and Excel formats for statistical reporting as requested
- Maintain records storage areas for hard copies/original report documentation in compliance with records retention requirements
- Make county court appearances as required by subpoena
- Answer incoming telephone calls, faxes, e-mails and walk-in traffic in the lobby related to records
