Records Clerk

About This Role

This role involves moderately complex and varied clerical work within the records department of the Public Safety Department. The Records Clerk is responsible for processing and maintaining various reports and records, performing statistical functions, and acting as a receptionist.

Responsibilities

• Type all materials relating to activities in the services from copy, rough draft, or general instructions
• Process and maintain reports
• Distribute report copies to proper divisions and other outside agencies
• Process entries for various incidents as required
• Perform statistical and record-keeping functions
• Act as receptionist, giving general information concerning regulations
• Operate office machines and equipment
• Access, input, and retrieve information from a computer
• Maintain various records and make reports
• Maintain files and records pertaining to the department

Requirements

• High school diploma or an acceptable equivalency diploma
• One year of clerical experience
• Knowledge of business English, spelling, and mathematics
• Knowledge of modern office machines, practices, and procedures
• Ability to maintain complex clerical records and prepare reports from same
• Ability to operate computer
• Ability to make minor decisions in accordance with laws, ordinances, regulations, and established policies
• Ability to deal courteously with the public
• Ability to access, input, and retrieve information from computer
• Acceptable eyesight with or without corrections
• Acceptable hearing with or without aid
• Ability to communicate both orally and in writing
• Ability to access file cabinets for filing and retrieval of data
• Ability to sit at a desk and view a display screen for extended periods of time
• Ability to enter data at a prescribed rate of speed
• Ability to type accurately at a prescribed rate of speed

Important Details

• Environmental conditions: Works inside an air-conditioned office environment

Application Process

• Conditional offer of employment contingent upon background check, physical, and drug screen (if applicable)