About This Role
This position on the Administrative team is responsible for maintaining Police Department records and various legal documents, performing clerical duties, reporting, filing, and indexing. The role suits an organized individual with strong administrative skills.
Responsibilities
- Report, file and index department records
- Communicate professionally and effectively with citizens and City staff in responding to needs and requests
Requirements
- Knowledge of business office procedures
- Knowledge of good English and mathematics
- Knowledge of general practices of receipt of payment for various fines and related accounting and reconciling practices/procedures
- Ability to communicate effectively, both verbally and in writing
- Ability to maintain accurate and detailed records
- Ability to work independently within established guidelines
- Ability to sit continuously at a computer terminal or reception station for extended periods
- Ability to operate standard office equipment, including: copier, fax machine, multi-line telephone etc.
- Ability to use a personal computer, Microsoft Office applications, and database applications
- Ability to take accurate notes and maintain documentation accurately
- Ability to maintain departmental information confidential
- Ability to exclude personal biases from work performance
- High school degree or G.E.D.
- Must be honest, dependable, and trustworthy
- Must pass an extensive background check including a polygraph
Physical Requirements
- Majority of work is performed in an office environment where the physical demands require sitting for extended periods of time; frequent use of computers and standard office equipment; may work under stress of deadlines
- Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to discern verbal instructions and to communicate effectively with others in person and over the telephone
- Sufficient visual acuity, with or without reasonable accommodation, which permits the employee to comprehend written work instructions and to review, evaluate and prepare a variety of written materials on a computer for extended periods of time
- Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate standard office equipment and computer systems
- Sufficient personal mobility and flexibility, with or without reasonable accommodation, which permits the employee to work in an office setting and to sit for extended periods of time
- Sufficient ability and strength to lift, carry, or otherwise move objects up to ten (10) pounds for varying distances
