About the role
Pay 19/hr
- depending on experience
Key Responsibilities
- Administrative Support: Manage emails, phone calls, mail, data entry, filing, and prepare documents/memos.
- Office Operations: Maintain cleanliness, organize common areas, operate office machines (copiers, scanners), and shipping/receiving.
- Supply & Equipment Management: Monitor inventory, order supplies, arrange equipment repairs.
- Scheduling & Events: Book rooms, schedule meetings, coordinate company events, manage master calendars.
- Communication Hub: Greet visitors, direct calls, disseminate company announcements, support inter-departmental communication.
- Staff Support; handle general requests, support senior leaders.
- Vendor Relations: Communicate with vendors, service providers, and building management.
- Building Safety: Support a compliant and hazard free workplace: facility inspections, hazardous waste shipment, emergency response planning and supporting drills.
- Security: Help manage physical access control systems (keys/badges), building surveillance, and investigate security incidents Essential Skills & Qualifications:
- Skills: Excellent communication (verbal & written), organization, multitasking, detail-oriented, problem-solving, proficiency with office software.
- Experience: Prior administrative or office setting experience is crucial
- Proficiency in MS Office (Excel, Word, PowerPoint).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Attention to detail and problem-solving skills.
- Ability to multitask and prioritize work.
- Interpersonal skills to interact effectively with all levels of staff and external contacts.
Education, Experience, And Licensing Requirements
- High school diploma or equivalent; a degree in Business Administration, Human Resources, or a related field.
- Certification in office management or administration.
- Any of the following certifications: Certified Administrative Professional (CAP), Microsoft Office Specialist (MOS), Project Management Professional (PMP), Six Sigma Certification
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