Receptionist + Executive Assistant

Responsibilities Reception:

• Reception Desk, Visitor Control, Physical Security Management, Planner, Team Player
• Welcome clients and visitors at the reception desk by greeting them with a positive attitude and handling necessary inquiries.
• Manage (register & instruct) and control visitors (physical escort & guide) until leave.
• Manage daily visitor log
• Ensure that security guards are properly trained and understand company guidelines.
• Maintain safe and clean reception area and conference rooms
• Support parking validation
• Ad-hoc including security alarm test
• Support office supplies, foods & drinks request, order, receiving, restocking.
• Handle shipment (Create lab/tracking/receiving)

Executive Assistant:

• Provide clerical support to the chief executive officer through tasks such as by managing phone calls, answering emails and sorting mail
• Book and manage travel arrangements for the executive team, including scheduling meetings and preparing detailed itineraries
• Create expense reports for various executive meetings and events by keeping all receipts

Qualifications

• Senior level with excellent management and planning skill, minimum 5 years of experience on Admin position/office Management/Event Planning, with EA exp is a plus.
• Self-starter/highly motivated/independent problem solving/strong communication/Microsoft Word, Excel/Customer Service, Event Planning, Supplies Management, Food Ording & Snack Stacking, Detailed Oriented
• Minimum of Associates or Bachelors degree