The Real Estate Administrative Staff role supports the president and the Tokyo office, handling a wide range of real estate administrative duties. This position is ideal for someone with a real estate agent qualification who excels at supporting others and wants to contribute to the operation of a growing office.
Responsibilities
Perform simple real estate administrative tasks and data organization
Liaise and coordinate with financial institutions, real estate companies, construction companies, judicial scriveners, and other business partners
Create property documents and manage data
Provide various administrative support related to contracts and settlements
Perform simple office cleaning and maintain a comfortable office environment
Provide general support for smooth operations
Requirements
Possess a Real Estate Transaction Agent (Takken-shi) qualification
Possess a standard driver's license (AT only allowed)
Nice to have:
Skilled at anticipating needs and providing proactive support
Eager for self-improvement and able to flexibly absorb new knowledge
Serious and diligent, able to complete tasks with a sense of responsibility
Able to take a management perspective and enjoy business growth
Welcome to those raising children or with a break from practical work experience
Able to approach tasks sincerely
Able to proceed with work carefully and accurately
Able to flexibly coordinate with others
Possess a proactive attitude
Value hospitality in actions
Skilled at supporting others
Wish to continue working while valuing work-life balance
Wish to challenge a wide range of back-office tasks
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Practical experience as an executive secretary or president's secretary
Experience in sales administration, general administration, accounting, general affairs, labor affairs, legal affairs, human resources, public relations, etc. at a real estate company
Work experience in the real estate industry, financial industry, law firms, etc.
Wide range of back-office experience in general affairs and other areas
Specialized administrative support experience in contract creation and settlement-related matters
Qualifications useful for back-office operations, such as Secretary Certification or FP
Experience in creating real estate-related documents such as important matter explanations
Experience in driving operations in Tokyo, such as executive transfers
Millions of jobs, with real people getting hired every day
200,000+
New jobs added daily
7,000,000+
Verified job listings
1,000,000+
Tailored applications submitted
Experience in schedule adjustment and business trip arrangements
Basic business etiquette for customer reception and phone calls
Confident in flexible対応力 and communication skills
Experience in office setup or office operation
Experience as a real estate agent, real estate transaction agent, real estate administration, dedicated real estate agent, executive transfer
Experience in creating important matter explanation documents (Jusetsu), real estate sales contracts, lease contracts, brokerage contracts (exclusive/general)
Experience in coordinating with financial institutions (banks, etc.) regarding housing loans and financing
Experience in coordinating with judicial scriveners regarding transfer of ownership registration and mortgage setting
Experience in property confirmation and coordination with real estate companies (brokerage companies, management companies)
Experience in adjusting estimates and construction schedules with construction companies and renovation companies
Experience in property investigation (government office investigation, legal affairs bureau investigation, infrastructure investigation)
Experience in obtaining and confirming real estate registry transcripts (all matters certificates), cadastral maps, land area survey maps, building drawings, etc.
Experience in confirming and obtaining city planning maps and road ledgers
Experience in property registration, drawing downloads, and contract reporting to REINS
Experience in creating and correcting sales drawings (MySok, flyers)
Experience in attending settlement and handover operations and administrative support
Experience in confirming deposits and withdrawals of earnest money, remaining money, brokerage fees, etc., and creating settlement statements
Experience in settlement and daily calculation of fixed asset tax and city planning tax
Experience in proposing fire insurance and earthquake insurance and supporting application form creation
Experience in tenant screening for rental properties and communication with guarantee companies
Experience in move-out attendance, cost estimation for restoration to original condition, and settlement operations
Experience in creating, sending, and collecting renewal contracts and memorandums
Experience in rent payment management and delinquency reminder support
Experience in key management, handover, and key box installation
Experience in creating and sending regular reports to owners (landlords)
Experience in applying for defect liability insurance (existing housing sales defect insurance)
Experience in confirming construction-related documents such as building confirmation certificates and inspection certificates
Experience in creating receipts and deposit certificates for contract money, etc.
Experience in on-site property investigation, photography, and posting on portal sites
Experience in recording transaction ledgers and managing and storing statutory ledgers
Qualification allowance (Real Estate Transaction Agent: 30,000 yen per month)
Various social insurances (employment insurance, worker's compensation insurance, health insurance, employee pension, etc., depending on working conditions)
Primarily non-smoking indoors (non-smoking on premises)
Important Details
Schedule: 09:30 to 17:30 (estimated working hours), no basic overtime, with compensatory leave for any overtime incurred
Contract: 3-month trial period, during which working conditions differ from permanent employment (details provided during interview)
Application Process
Application (resume submission)
Interview (1 to 2 rounds)
Offer
About the Company
The company's real estate administration offers a fulfilling role supporting the president and the Tokyo office. They highly value a sincere approach to tasks and the ability to contribute to business growth.