This role supports growth across both U.S. Facilities, Inc. and its parent company, PRWT Services, Inc., by managing and preparing creative, strategic, and precise proposal submissions. It is a writing-intensive position that requires leveraging cutting-edge tools, including AI, responsibly to accelerate drafting and research, while ensuring strategic win themes, authentic voice, and competitive differentiators remain human-driven.
Responsibilities
Attend site visits, pre-proposal conferences, kickoff meetings, and proposal debriefs, as needed
Manage proposals in accordance with the Pursuit and Capture Process
Schedule and conduct technical and pricing proposal meetings
Manage the action item register
Control proposal writing and artwork
Arrange for color reviews and feedback
Write original, opportunity-specific executive summaries, technical approaches, management and transition plans, staffing narratives, and past performance descriptions
Interview operations and technical experts to write accurate, tailored narratives covering facilities operations, preventive maintenance, janitorial services, staffing, and transitions; construction approaches, execution, phasing, scheduling, subcontractor coordination, and quality control; and applicable safety and compliance requirements
Ensure that proposals are professional, high-quality, and reflective of corporate standards and objectives
Ensure that final submissions are compliant and responsive to all customer requirements and RFP instructions
Responsible for final proposal submission, including securing receipts for successful delivery
Maintain the final submission text and graphics library
Coordinate proposal clarifications and BAFO submissions
Ensure that the Contracts department has all original signed documents and certifications from internal teams and potential subcontractors
Establish and maintain communication among all team members (local and remote employees, subcontractors, and teammates) using collaborative tools
Create and incorporate illustrations, pictures, and designs to reflect the desired theme and tone of the proposal
Support, communicate, reinforce, and defend the mission, values, and culture of the organization
Assist with other marketing and business development activities as needed to support pursuits
Work with presenters to develop and edit presentation slides
Research and identify potential client supplier portals for upcoming leads
Manage the electronic supplier portal process, ensuring all required information is processed accurately
Requirements
7 to 10+ years of professional experience in proposal management for a professional services firm
Millions of jobs, with real people getting hired every day
200,000+
New jobs added daily
7,000,000+
Verified job listings
1,000,000+
Tailored applications submitted
Demonstrated experience independently developing original RFI/RFP responses, translating technical input into client-focused narratives, and managing submissions against solicitation requirements and deadlines
Bachelor’s degree in marketing, communications, facilities management, business or equivalent combination of education and experience
Strong proposal strategy, creativity, attention to detail, and project management skills, including the ability to connect client priorities with relevant capabilities and supported differentiators
Ability to explain facilities management service delivery models, preventive maintenance programs, janitorial methodologies, staffing, safety, and compliance requirements in clear, specific language that both technical and nontechnical evaluators can understand
Highly proficient in the Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint, Teams)
Experience working with both commercial and government clientele
Strong interpersonal skills
Ability to establish and meet deadlines
Ability to effectively manage time, multitask, and pay close attention to detail
Strong verbal, written communication, and organizational skills
Strong writing, proofreading, and editing skills
Self-motivated with the ability to work independently and as part of a team
Nice to have:
Experience with Adobe Creative Suite
Important Details
Schedule: at least three days in the office each week
Application Process
Include a resume and a one-page cover letter telling us why you are a great fit for this role
Include two relevant proposal writing samples, preferably addressing facilities management or related technical services, briefly identifying your contribution to each sample. Submit only materials you are authorized to share, with confidential, proprietary, and client-identifying information removed.
About the Company
U.S. Facilities, Inc. and its parent company, PRWT Services, Inc., are seeking a talented Proposal Manager to work from its Philadelphia Headquarters office to support the company’s technical and business development teams on pursuits.
