About This Role
The Proposal Manager will provide proposal development and coordination support for federal and commercial solicitations, including RFPs, RFQs, RFIs, and similar opportunities. This role is designed for a small, fast-paced team environment and focuses on proposal writing, organization, compliance, and submission support.
Responsibilities
- Draft, edit, and refine proposal content, including technical, management, and corporate sections, based on provided guidance and inputs
- Tailor proposal language to align with solicitation requirements, evaluation criteria, and customer priorities
- Ensure clarity, consistency, compliance, accuracy, and a professional tone across all proposal sections
- Take responsibility for drafting RFI, RFP, and RFQ responses from initial development through final submission
- Incorporate, track, and reconcile feedback from leadership and subject matter experts (SMEs)
- Track proposal schedules, milestones, deadlines, and required deliverables
- Coordinate inputs from internal contributors and SMEs to support timely and compliant submissions
- Develop and maintain compliance matrices and checklists to ensure solicitation requirements are met
- Organize proposal files, templates, and maintain version control throughout the proposal lifecycle
- Review proposals for compliance with solicitation instructions, page limits, formatting, and submission requirements
- Perform quality control checks for grammar, formatting, consistency, and completeness
- Identify and communicate compliance gaps, risks, or missing information to leadership
- Assist in developing and maintaining proposal templates, content libraries, and reusable boilerplate materials
- Identify, recommend, and implement efficient methods to improve proposal and business development processes
- Support process improvements appropriate for a small, collaborative team environment
- Maintain organized records of submitted proposals and supporting documentation
- Communicate regularly with leadership regarding proposal status, priorities, risks, and resource needs
- Participate in proposal-related meetings and discussions as needed
- Work collaboratively with a small team while independently managing assigned responsibilities and deadlines
Requirements
- Bachelor's degree or higher
- 3+ years of proposal writing, GovCon, government contracting, or related experience
- Knowledge of government proposal terminology, contracting processes, and business development methodologies
- Previous experience writing government proposals, including RFI, RFP, and RFQ responses
- Strong verbal and written communication skills
- Excellent attention to detail, organization, editing, and proofreading skills
- Ability to manage multiple priorities and deadlines in a fast-paced, small-team environment
- Proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint
- Ability to work independently and collaboratively with leadership and SMEs
- Ability to commute to and work on-site at AET Federal's Tysons, VA office during the initial 90-day period
- Flexibility to support on-site business needs following the transition to a hybrid work arrangement
Benefits
- Health insurance
- Paid time off
- Vision insurance
- 401(k) matching
- Dental insurance
- Great work environment
- Work-life balance
- Career advancement opportunities
- Hybrid work opportunities after 90 days
- Collaborative and supportive team environment
- Professional growth and development
Important Details
- Schedule: full-time
- Work arrangement: on-site for the first 90 days, with hybrid work opportunities thereafter, subject to performance, business needs, and management approval
Deliverables
- Proposal submission logs and organized proposal files
- Proposal schedules, compliance matrices, and checklists
- Drafted and finalized proposal sections and completed submission packages
- Proposal templates, content libraries, and reusable materials
- RFI, RFP, and RFQ responses
- Capability statements, past performance materials, and other business development deliverables
About the Company
AET Federal, Inc. is seeking a motivated and detail-oriented Proposal Manager to join their team.
