About This Role
This role involves leading the creation of compelling proposals to secure impactful projects, overseeing the meticulous preparation and organization of all necessary documents for submission. It suits an experienced proposal leader ready to streamline the bidding process and enhance the company's competitive edge in the industry.
Responsibilities
- Report to the assigned Division Proposal Lead and oversee the collection and creation of one or more project proposals
- Ensure all required items of a pursuit request are included before the bid submittal deadline
- Provide leadership and expertise for the assigned company division, including commonly used content, project and resume building, and identifying key staff in the region to support national pursuits
- Act as a resource for Division Proposal leadership to support qualifications and information needed by other divisions
- Track the collection of forms, information, and data required for each pursuit per deadlines, ensuring completion of all Owner’s requests
- Develop and manage the proposal schedule within pursuit and submittal deadlines
- Create the compliance matrix that assigns tasks to the supporting proposal team for technical proposal documentation and development
- Develop and implement the Proposal Work Plan to meet the Owner’s Request for Proposal (RFP) requirements and evaluation criteria collected and created before the submission deadline
- Assemble proposal documents in various software formats to ensure all proposal criteria are included before the submittal deadline
- Review and edit proposal content to support one-voice methodology
- Work closely with division and estimating teams to complete division forms and coordinate the Proposal Work Plan
- Coordinate and track surety and bonding information and any required signature documents in coordination with the pursuit Lead Estimator
- Coordinate with Joint Venture (JV) partners and subcontractors to obtain necessary proposal information, narrative, forms, and other documents requested by the Owner’s RFP
- Compile technical writing and support documentation based on interviews, summary points, and examples provided by estimators, engineers, subject matter experts, and direct manager
- Proofread, edit, and standardize proposal text for proper grammar, spelling, comprehension, and style
- Develop and manage layout, design, and document feel to ensure a marketing-quality product
- Maintain the current version of RFP documents and ensure all supporting team members have access
- Notify the proposal team when important project information becomes available
- Lead the final publishing of the proposal and delivery to the Owner, as required
- Update proposal templates and project sheets and ensure all relevant information is stored in the database and searchable for future project pursuits
