About the role
MANTECH seeks a motivated, career and customer-oriented Proposal Coordinator to join our Strategic Pursuits Group (SPG) team in Herndon, VA. You will help execute proposal-related tasks and support operational success across critical strategic initiatives.
This is a hybrid position requiring 2-3 days a week onsite.
Responsibilities include but are not limited to:
- Collaborate directly with assigned Proposal Managers to coordinate planning, scheduling, logistics, and color team reviews.
- Maintain version control and manage proposal workspaces, access permissions, and account extensions across Microsoft Teams, SharePoint, and Google Drive.
- Assist in developing core administrative deliverables, including proposal information sheets, contact lists, kickoff slides, and compliance matrices.
- Support high-level compliance checks, review recoveries, and solicitation Q&A development to ensure accurate and consistent messaging.
- Lead all physical and digital production efforts, including printing, tab setup, binder assembly, electronic media creation, and final delivery logistics.
- Coordinate visitor access, war room equipment setup, and photography sessions with IT and Security teams.
- Manage war room supplies, catering requirements, and invoice processing to maintain efficient team operations.
Minimum Qualifications:
- Bachelor's degree with a minimum of 2+ years of experience working with federal government proposals and a demonstrated understanding of RFP, TOR, and RFI structures. +6 years relevant experience may also be considered in lieu of a degree.
- Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), Microsoft Teams, SharePoint, and the Google Suite of products.
- Experience utilizing Adobe Acrobat for PDF conversion, document assembly, and comparative reviews.
- Strong written and verbal communication skills with the ability to interact professionally across all organizational levels.
- Ability to work independently with minimal supervision and adapt to dynamic schedules during critical proposal deadlines.
Preferred Qualifications:
- Strong organizational skills with a proven track record of managing tight deadlines in fast-paced environments.
- Demonstrated ability to collaborate effectively with internal teams, MANTECH employees, and external partners.
- High level of adaptability and a willingness to learn new skill sets to support evolving mission needs.
- Exceptional attention to detail in editing, formatting, and preparing document deliverables.
Clearance Requirements:
- U.S. Citizen
Physical Requirements:
- Must be able to remain in a stationary position 50% of the time.
- Needs to occasionally move about inside the office to access file cabinets, office machinery, and communicate with co-workers or management.
- Constantly operates a computer, mobile phone, and other IT peripherals.
- Ability to lift up to 20 pounds of office supplies and proposal materials.
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