Property Specialist

Affiliated Office Address

Baltimore, MD, United States

Requisition ID

122136

Job Function

Facilities/Skilled Trades

Exempt Status

Exempt

Shift Type

Full Time

Schedule

37.5 hours per week

Worksite

07-MD:Peabody Institute

Work Modality

On-site: 90-100% of hours worked on-site

We are seeking a Property Specialist who will be responsible for finance and maintenance activities for student residence hall and 10 rental properties belonging to the Peabody Institute.

Specific Duties & Responsibilities

Property Management

• Generate necessary legal action, documents, and process in accordance with State law.
• Provide constant vendor/contractor communications; ensure vendors are submitting invoices in timely manner. Ensure invoices are accurate and complete invoice approvals in a timely manner.
• Ensure property is rented to fullest capacity.
• Coordinate maintenance schedules and follow up in progress of work completion.
• Learn and ensure compliance with all JHU, local, state, and federal safety rules.
• Perform regular property inspections and complete inspection report. Recommends alterations, maintenance and reconditioning as necessary.
• Work with the Director of Facilities to coordinate tenant improvement and capital projects.
• Respond to tenant needs, ensuring that administrative and building technical staff resolve problems promptly. Ensures services are provided in compliance with policies, procedures, regulations and contractual obligations and standards.
• Prepare all Service Agreement and Construction Agreement documents (including work authorizations, addendum's, amendments and contract approval forms) in compliance with JHU business practices.
• Track and maintain Energy Star benchmarking data so information is current and accurate.
• Administer all leases to assure compliance with provisions/agreement.
• Show space to prospective tenants.
• Communicate clearly and on a timely basis with the Business Office using and/or providing the appropriate documentation.
• Maintain compliance with all JHU personnel policies and procedures.
• Miscellaneous duties or projects as assigned by the Director of Facilities.

Budget and Finance

• Maintain accurate records of all transactions and submit on timely basis (i.e., rent rolls, delinquency reports, move-in/move-outs, etc.)
• Prepare annual budgets and income projections in a timely and accurate manner.
• Ensure that all rents and late fees/check charges are collected, posted, and deposited in a timely manner.
• Confirm all leases, contracts, and purchase orders to ensure accuracy and proper documentation.
• Assist Director of Facilities with the development and controlling of operating and capital budget.
• Manage and coordinate day-to-day financial transactions including accounts receivables and accounts payable.

Minimum Qualifications

• Bachelor’s Degree.
• Three years property management experience.
• Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Effective and professional customer service skills.
• Familiarity with Microsoft Office (word and Excel), SAP accounting software as well as ability to learn new software programs.

Total Rewards

The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement.

Education and Experience Equivalency

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies

Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit: https://accessibility.jhu.edu/.

Vaccine Requirements

Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.