Property Manager

Company Overview
Katonah Management Services, LLC is the leading HOA management company in the Hudson Valley, dedicated to fostering strong community relationships and delivering exceptional service. We are a dynamic, growth-oriented organization that values teamwork, technological innovation, and career development for our high-performing staff.

Job Summary
Katonah Management Services, LLC is expanding.

We are seeking a full-time outstanding, proactive and detail-oriented individual to oversee the maintenance and operational functions of residential and commercial properties. This role involves managing facilities maintenance teams, ensuring compliance with safety regulations, and maintaining high standards of property condition. The ideal candidate will possess strong leadership skills, mechanical knowledge, and expertise in facilities management to ensure smooth day-to-day operations.

Duties

• Oversee the day-to-day operations of multiple communities, but not limited to regular maintenance repairs, financial reporting and Board correspondence;
• Interact with homeowners, Board members and vendors through phone calls, emails letters and personal meetings;
• Regular inspection of properties for maintenance, project management, customer service, violations, etc.;
• Prepare agenda, facilitate and attend community annual homeowner meetings, monthly board meetings. Your assigned Assistance Property Manager will assist with the packet for Board meetings and annual meetings;
• Work with community vendors, solicit bids/proposals, track and direct vendor assignments, ensure accurate billing by vendors;
• Prepare monthly financial reports and annual community budget;
• Track work orders to ensure they are completed, along with the Assistant Property Manager;
• Review, code and approve community invoices for payment;
• Assist in adherence to the Policy and Procedures for the community/client;
• Maintain a professional image and attitude;
• Communicate daily with Assistant Property Manager to ensure that all functions of the community are being performed;
• Attend weekly to-do meetings with the Assistant Property Manager to review upcoming projects or open items;
• Handle all responsibilities deemed generally desirable on behalf of the communities and management.

Skills

• Excellent customer service, written, oral and general communication and organization skills;
• Ability to interact with all levels of individuals and groups of people, both orally and written;
• Reliable, quick learner, looking to grow and develop skills, thrives in a fast-paced environment;
• Proficiency in using Microsoft Office Suite including Word, Excel, Powerpoint and Outlook;
• Must have experience working with CRM or other centralized software systems, experience with Vantaca or other property management software preferred, but willing to train;