Proofreader

About This Role

Proofreading content and layouts for direct mail projects is the core of this role, coordinating projects from initial concept through final production. This position ensures high-quality, accurate, and timely delivery of materials, working closely with writers, creative teams, production partners, and internal stakeholders.

Responsibilities

• Coordinate direct mail projects from concept through production, ensuring all deliverables meet quality and schedule expectations
• Receive basic layouts and packages from writers and creative teams and prepare them for production
• Review and interpret client and production specifications to ensure all materials align with requirements
• Enter and maintain accurate project information in workflow systems to support tracking and reporting
• Convert materials into InDesign format or similar tools as needed to prepare files for production
• Proofread content and layouts to identify and correct errors in spelling, grammar, formatting, and layout consistency
• Perform quality checks on all content and layouts before production to ensure accuracy and completeness
• Coordinate with mail shops and external vendors to manage production, mailing logistics, and deliverables
• Communicate project data, status updates, and production requirements clearly and regularly to internal and external stakeholders
• Track project timelines, monitor milestones, and proactively address issues to ensure on-time delivery
• Manage logistics throughout the production process, including file transfers, approvals, and scheduling
• Collaborate with cross-functional teams to support smooth project execution and continuous process improvement

Requirements

• 6 to 12 months of proofreading experience, with strong attention to detail and accuracy
• Experience using InDesign or a closely related design or layout software
• Project coordination skills, including organizing tasks, managing timelines, and tracking deliverables
• Data entry skills with a focus on accuracy and consistency in workflow or project management systems
• Strong written communication skills for clear, concise, and professional project updates
• Strong verbal communication skills to interact effectively with internal and external clients
• Ability to work with creative teams, production partners, and vendors to move projects from concept to completion

Nice to have:

• At least 6 months of proofreading experience in a professional or similar environment
• Familiarity with direct mail production processes and terminology
• Experience working with workflow or project management systems