About the role
PMO alert!
Resource & Consultant Management
- Support the onboarding and deployment of external consultants.
- Coordinate selection processes and interview procedures.
- Follow up on performance, contract extensions, and changes.
- Maintain relationships with suppliers and external partners.
Contract & Financial Management
- Manage contracts, framework agreements, purchase orders, and procurement files.
- Process and follow up on contract renewals, indexations, and price adjustments.
- Review and monitor timesheets and invoicing processes.
- Support budget tracking and financial reporting.
Onboarding, Compliance & Governance
- Coordinate onboarding and offboarding activities.
- Manage access rights, badges, and administrative formalities.
- Follow up on security screenings, codes of conduct, and other compliance obligations.
- Help ensure that processes, procedures, and quality standards are respected within the department.
Profile
- Bachelor's degree or equivalent relevant experience.
- Experience in an administrative, coordination, or PMO-related role.
- Strong organizational skills and ability to manage multiple dossiers simultaneously.
- Proactive and structured working style.
- Professional communication skills with internal and external stakeholders.
- Experience in contract management, vendor management, or project support.
- Knowledge of procurement processes, administrative workflows, and contract administration.
- Comfortable working in a dynamic and changing environment.
Technical Skills
- Good knowledge of Microsoft 365 (Outlook, Excel, Word, Teams, SharePoint).
- Experience with SAP or another ERP system is a plus.
- Knowledge of PowerApps or similar low-code platforms is an advantage.
Languages
- Fluent Dutch (spoken and written).
- French is an asset.
Competencies
- Accurate and quality-oriented.
- Strong planning and organizational skills.
- Excellent communicator.
- Problem-solving mindset.
- Team player.
- Results-oriented and accountable.
Summary of the Role
This is essentially a PMO / Vendor & Contract Management Officer role focused on the administrative and operational management of external consultants.
The person will be responsible for:
- Managing the lifecycle of external consultants (recruitment support, onboarding, extensions, offboarding).
- Coordinating with suppliers and staffing partners.
- Administering contracts, purchase orders, invoicing, and budget follow-up.
- Ensuring compliance, security checks, and governance processes are respected.
- Supporting reporting, procurement activities, and project administration.
In One Sentence
A PMO-style coordinator responsible for managing external consultants, contracts, suppliers, compliance processes, and administrative operations within the organization
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