About This Role
Coordinating wedding decoration projects from planning to execution is the core of this role, ensuring every detail meets client expectations for concept, timeline, budget, and quality. This role suits a highly organized, detail-oriented, and passionate project coordinator to join a wedding decoration team.
Responsibilities
- Coordinate wedding decoration projects from preparation, setup, event day, until dismantling
- Communicate and coordinate with clients, wedding planners, venues, vendors, production teams, and decoration crew
- Translate wedding concepts and design requirements into clear execution plans for the production and onsite teams
- Prepare project timelines, checklists, schedules, and production requirements
- Coordinate manpower, materials, transportation, equipment, and installation schedules
- Conduct venue/site inspections and ensure all technical and decoration requirements are properly prepared
- Monitor the installation and dismantling process on event day
- Ensure all decoration elements are delivered and installed according to approved designs and agreed standards
- Handle onsite coordination and solve operational issues quickly and professionally
- Monitor project progress and ensure deadlines are met
- Coordinate with the warehouse, production, florist, lighting, and other decoration teams when required
- Prepare project reports, documentation, and post-event evaluation
- Maintain good relationships with clients, wedding planners, venues, and business partners
Requirements
- Minimum 2 years of experience in wedding decoration, event production, wedding planning, or a related field
- Strong project coordination and organizational skills
- Excellent communication and interpersonal skills
- Able to work under pressure and manage multiple projects simultaneously
- Strong attention to detail and a good sense of aesthetics
- Able to work independently as well as as part of a team
- Problem-solving mindset with the ability to make quick decisions during events
- Willing to work flexible hours, weekends, and public holidays when required
- Good command of English, both written and spoken
- Highly organized and responsible
- Detail-oriented
- Proactive and solution-oriented
- Calm under pressure
- Creative and visually aware
- Good at communication and negotiation
- Team-oriented
- Passionate about weddings and events
- Professional in dealing with clients and partners
- Able to use basic Microsoft Office / Google Workspace
