Project Coordinator – Supply Chain & Operations

Position Overview

We are seeking an experienced
Project Coordinator – Supply Chain & Operations
to join our team on a hybrid basis in North Chicago. In this role, you will serve as the primary operational liaison between Supply Chain, Operations, and cross-functional teams (including Manufacturing, Quality, Procurement, R&D, and Commercial) supporting global product portfolios.

You will work closely with Project Leaders and Associate Directors to track, coordinate, and execute key operational initiatives—including
New Product Introduction (NPI) readiness, vendor management activities, inventory tracking, and manufacturing readiness.

Key Responsibilities

• Cross-Functional Project Coordination:
  Act as the central point of contact to coordinate project timelines, action items, meeting follow-ups, and milestone tracking across global cross-functional teams.
• NPI & Supply Chain Execution:
  Support New Product Introductions (NPI), manufacturing technology transfers, and vendor management initiatives to ensure operational readiness.
• Supply Disruption & Inventory Tracking:
  Maintain project/disruption trackers, support root-cause analysis, and track mitigation steps for raw material/packaging shortages or inventory constraints.
• Dashboarding & Reporting:
  Create and maintain project plans, RAID logs (Risks, Assumptions, Issues, Dependencies), and status dashboards to report project health to leadership.
• Process Optimization:
  Identify opportunities to streamline project tracking workflows, reduce operational complexity, and drive continuous improvement within the supply chain framework.

Core Qualifications & Requirements

• Experience:
  4–8 years of experience in
  Project Coordination / Project Management
  would prefer
• Must-Have Core Skills:

1. Project Management / Coordination:
   Proven track record of tracking milestones, managing project schedules, and driving cross-functional alignment.
2. Advanced Microsoft Excel:
   Hands-on proficiency with
   Pivot Tables, Slicers, Graphs, and Data Dashboards
   for tracking and reporting (Macros/VBA NOT required).
3. Inventory Management:
   Practical understanding or exposure to inventory management, demand/supply dynamics, or stock tracking.

• ERP System Knowledge:
  Prior hands-on experience using
  SAP
  is highly desirable.
• Education:
  Bachelor’s degree in Supply Chain, Operations, Business Administration, Engineering, or a related field is preferred (relevant experience can substitute for a degree).

Nice-to-Have / Preferred Skills

• Industry Experience:
  Background in
  Pharmaceuticals, Medical Devices, Consumer Packaged Goods (CPG)
  , or other highly regulated manufacturing environments is a strong plus (transferable project management experience from other industries is also welcome).
• PM Tools:
  Prior experience with
  Smartsheet
  or
  Microsoft Project
  (though primary project tracking is managed via Excel).
• Process Methodologies:
  Exposure to Lean, Six Sigma, or continuous improvement frameworks.

Key Candidate Attributes

• Strong interpersonal and communication skills with the ability to influence and align multi-functional teams.
• Highly organized, detail-oriented, and proactive in driving follow-ups after team meetings.
• Strong analytical and problem-solving capability.

At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws.