Project Coordinator (GRAD)

About This Role

Coordinating projects is the core of this role, ensuring the flawless execution of team initiatives across the US. The role focuses on managing and reviewing all financial project activity, ensuring compliance with procurement policies, and processing and reconciling data within the financial reporting system.

Responsibilities

• Manage, process, and review all financial project activity
• Ensure compliance with procurement policies
• Process and reconcile data in the financial reporting system
• Coordinate with cross-functional project teams to create and administer project plans, reports, and schedules
• Perform data entry, review, and process project forms and deliverable documents
• Maintain project trackers and third-party tracking databases
• Assist with data collection, validation, and ongoing maintenance/updates in various internal and third-party systems
• Handle project invoicing
• Act as a liaison between National Project Accountants and Procurement
• Attend internal and external client calls, and assist in administrative preparation, as needed
• Act as the point of contact and communicate project status to the project team
• Analyze data and create action items for team members based upon project status
• Prepare project reports and deliver to project staff
• Work with the Accounting, Purchasing, and Accounts Payable team on process improvement and efficiencies where appropriate
• Perform other duties and special projects as assigned

Requirements

• Bachelor’s Degree (Finance, Business, or similar program) is required
• Graduated in 2023 or later from a 2 year+ program
• Ability to work in a fast-paced environment and able to multi-task
• Must be highly detail-oriented, well organized, and possess strong problem-solving / analytical skills
• Ability to work independently
• Excellent verbal and written communication skills
• Highly proficient in MS Excel
• Must be willing and able to quickly identify and learn department functions, existing processes, and procedures independently
• Must be eligible to work for any US Employer without visa sponsorship, now or in the future

Nice to have:

• MS Access and/or VBA skills

Benefits

• Health, dental, and vision insurance
• Paid time off and holidays
• Retirement benefits (including 401(k) matching)
• Educational reimbursement
• Parental leave
• Employee stock purchase plan
• Tax-saving options