Project Coordinator

About This Role

Supporting project managers and field teams throughout the lifecycle of commercial and infrastructure projects is the core of this role. The Project Coordinator is ideal for a highly organized professional who thrives in a fast-paced construction environment and enjoys coordinating multiple moving pieces to keep projects on schedule and running efficiently.

Responsibilities

• Support Project Managers with day-to-day project coordination activities.
• Prepare, issue, and track purchase orders for assigned projects.
• Obtain vendor and subcontractor quotations as needed.
• Review and process project-related invoices.
• Coordinate project startup requirements, including field office setup, documentation, and administrative support.
• Maintain project contact lists and distribute updates to project teams.
• Track subcontractor insurance certificates and required compliance documentation.
• Assist with subcontractor onboarding and project closeout requirements.
• Maintain logs for project submittals, shop drawings, and related documentation.
• Coordinate the submission and tracking of shop drawings and engineer approvals.
• Follow up on material approvals, lead times, and project-critical deliveries.
• Assist with managing project schedules and milestone tracking.
• Track Operations & Maintenance (O&M) manuals and closeout documentation.
• Communicate regularly with project managers, superintendents, engineers, vendors, and owners to ensure project requirements are met.
• Participate in project meetings and provide status updates on assigned projects.
• Perform additional project administration and coordination duties as needed.

Requirements

• High school diploma or equivalent.
• Valid driver's license.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, and Word.
• Experience using Microsoft Project or similar scheduling software.
• Strong organizational and time-management skills.

Nice to have:

• Bachelor's degree or related coursework.
• 3+ years of experience in construction project coordination, project administration, purchasing, scheduling, or related functions.
• Experience working with project managers, engineers, subcontractors, and owners within a construction environment.