Project Coordinator Event Coordinator

About This Role

This long-term contract position is for a detail-oriented Project Coordinator and Event Coordinator who will support high-visibility event planning and project execution within the financial services industry. The role combines event operations with project support, requiring strong communication, follow-through, and comfort working with tracking tools.

Responsibilities

• Partner with internal stakeholders to organize attendance rosters and staffing details for validation sessions, practice events, and live launch activities
• Oversee travel-related logistics by coordinating hotel bookings, tracking room block usage, confirming guest lists, and handling special accommodation requests
• Arrange on-site meal service and meeting room preparation, including vendor coordination, seating setup, refreshments, and distribution materials for participants
• Maintain and update planning trackers in Excel to ensure travel dates, attendee information, and event logistics remain accurate and current
• Support project managers by entering schedule updates and task progress in Smartsheet and helping keep project timelines organized
• Monitor action items across multiple project plans to promote alignment, follow-up, and timely completion of key deliverables
• Prepare cutover-related updates for leadership and help coordinate activities tied to mock deployment and go-live event execution
• Assist with special projects and other coordination needs that contribute to overall program readiness and event success

Requirements

• At least 2 years of experience in event coordination, event management, project coordination, or a related support role
• Demonstrated ability to manage logistics for meetings or events involving travel, lodging, food service, and on-site setup
• Proficiency with Microsoft Excel for maintaining trackers, schedules, and status information
• Ability to work with project management tools such as Smartsheet or quickly learn new systems
• Strong organizational skills with the ability to manage multiple timelines, changing priorities, and detailed task lists
• Clear communication skills and the ability to collaborate effectively with stakeholders, vendors, project managers, and leadership
• Experience tracking project milestones, updating status information, and supporting schedule-driven initiatives
• Legally authorized to work in the United States

Benefits

• Medical, vision, dental, and life and disability insurance
• Eligibility to enroll in our company 401(k) plan
• Access to top jobs
• Free online training

About the Company

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. They offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.