About This Role
The Project Coordinator helps plan, organize, and direct the activities of a project under the direction of a Project Manager. This role suits someone who is detail-oriented and can effectively manage multiple tasks while ensuring customer satisfaction.
Responsibilities
- Organize and schedule appointments for the Project Manager
- Assist the Project Manager with estimating or quoting requirements
- Help organize the Project Manager's work for various customers, ensuring each list is completed
- Follow up with customers to schedule additional work as required
- Follow up with customers regarding recommendations and planning
- Field complaints, resolve where able, and attend to as required
- Meet with customers when required to review contracts and any issues that may require attention
- Liaise with sales to organize jobs, including creating work orders and reviewing quotes to ensure complete information is included
- Find, create, and add checklists and inspections as required
- Provide updates and feedback to the Project Manager
- Help prepare contracts and negotiate changes with Engineers, consultants, clients, suppliers, and subcontractors
- Answer telephones and direct customer inquiries
- Order and supply parts for technicians and projects daily
- Manage all documentation and help create documents as required
- Compile reports and records for customers following completion of jobs, PMs, and contracts
- Attend meetings, give input, and assist in planning
- Maintain data related to vendor information and correspondence
- Monitor supplier performance and maintain supplier reporting
- Provide shipment of parts, supplies, and equipment to project sites upon request
- Source new suppliers to initiate cost efficiencies within the group
- Follow up with suppliers on lost or missing or back-ordered parts and supplies
- Price out bill of materials for larger quotes and construction jobs
- Prepare packing slips and provide clarifications as needed to Accounts Payable
Requirements
- Civil or Mechanical Certification is an asset and/or 2 years’ experience in project coordination
- Knowledge of change orders to existing projects
- Familiarity with ISO QD documentation
- Vehicle and/or Technician availability
- Access to work orders, purchase orders, and job records
Benefits
- Dental care
- Extended health care
- Life insurance
- RRSP match
Important Details
