Project Coordinator is a role focused on documentation, coordination, and administrative project support, suitable for an experienced Assistant Project Manager seeking their next step or someone in a similar role. The ideal candidate is highly organized, detail-oriented, self-motivated, and thrives in managing multiple priorities while producing accurate, high-quality work under tight timelines.
Responsibilities
Assist with maintaining project budgets and schedules by tracking updates and supporting risk identification
Coordinate contracts, MSAs, change orders, invoices, and vendor documentation throughout the project lifecycle
Assist with project closeout, including documentation, lessons-learned workshops, and final reporting
Attend and support project meetings (design reviews, contractor/consultant coordination, client meetings) and ensure follow-through on action items
Assist Project Managers with consultant and vendor coordination to process payments, track commitments, and maintain accurate financial records
Provide day-to-day coordination support across all phases of the project, including planning, design, procurement, construction, and closeout
Support project execution through highly detailed administrative functions, ensuring accuracy and completeness of all documentation
Initiate and track vendor POs, change orders, and related approvals
Monitor contract and change-order progress from submission through final approval
Prepare, transcribe, and distribute accurate and timely meeting minutes, ensuring clear capture of discussions, decisions, and action items
Maintain and actively manage project logs, including action item logs, decision logs, risk and issue registers, deliverable and milestone tracking logs
Track all project deliverables and ensure consistent follow-up with stakeholders to drive completion
Develop and maintain high-quality reports, dashboards, and presentations for internal teams and external stakeholders
Prepare clear, professional written communications, summaries, and status updates
Ensure all project documentation is properly organized, version-controlled, and up to date in project systems
Support the creation of RFPs, procurement strategies, Project Execution plan, case studies, and other project materials
Identify opportunities to improve processes, workflows, and documentation practices
Assist with establishing effective project governance, processes, and systems to be utilized throughout the project
Adhere to SOX control responsibilities where applicable
Update project status, schedules, budgets, and milestones in owner systems with a high degree of accuracy
Support preparation of reporting materials for multiple audiences, including executive dashboards and formal reports
Millions of jobs, with real people getting hired every day
200,000+
New jobs added daily
7,000,000+
Verified job listings
1,000,000+
Tailored applications submitted
Track financial commitments, purchase orders, and change orders, and monitor approval processes
Assist with reconciliation of financial tracking and cash flow reporting
Maintain effective record-keeping and communication of project outputs to all stakeholders
Transcribe meeting minutes, track action items, and drive follow-up to closure
Collaborate regularly with internal teams, consultants, contractors, and client stakeholders
Maintain detailed records of project communications and outputs
Coordinate and support meetings, including agenda preparation, documentation, and follow-up tracking
Assist with both generalist and technical tasks as they arise across the project
Work collaboratively with internal colleagues and client teams to support project delivery
Requirements
Minimum 3+ years of experience working in a Project Coordination or administrative role within the construction industry, supporting real estate and construction projects
Experience supporting complex projects with multiple stakeholders, ideally including public/private sector environments
Outstanding written and verbal communication skills, with the ability to produce clear, concise, and professional documentation; strong proficiency in spoken and written English is required
Solid understanding of project management methodologies and best practices
Strong organizational and time-management skills, with the ability to prioritize effectively
Proven ability to identify, address, and communicate project issues proactively and clearly to all stakeholders
Bachelor’s degree in Engineering, Architecture, Construction Management, or a related field
Proficiency in MS Outlook, Word, Excel, PowerPoint, and MS Project
Strong aptitude for numbers, technology, and web-based data platforms
Experience with document management workflows, activity tracking systems, and visual reporting tools
Confident and comfortable in client-facing roles
Nice to have:
PMP certification
Benefits
100% covered health and dental benefits for you and your dependents (including paramedical services)
Health spending account, to top up expenses not covered in the benefits program
RRSP option with company matching
Annual learning and development budget
Access to a range of online learning tools, and support for career development and growth
Coverage of one professional membership or license fee per year, if directly related to your role
Vacation, flex, and sick days
About the Company
Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries. Working with clients across real estate, infrastructure, energy, and natural resources, the company delivers outcomes that improve people’s lives. Its capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero, and digital solutions. Turner & Townsend is majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm.
