Project Coordinator / Assistant Project Coordinator

About the role

Jetline Construction Co., Limited is seeking a talented Project Coordinator / Assistant Project Coordinator to join our dynamic construction project management team. This is a full-time position based in Hong Kong SAR. In this role, you will play a crucial part in supporting the successful delivery of construction projects by coordinating between various stakeholders, managing project documentation, and ensuring smooth project execution. You will work alongside experienced project managers and contribute directly to maintaining project schedules, budgets, and quality standards. This position offers an excellent opportunity to develop your project management expertise within a growing construction company.

Key responsibilities

• Assist in coordinating day-to-day project activities and ensuring adherence to project schedules and timelines
• Prepare and maintain project documentation, including progress reports, meeting minutes, and correspondence
• Support the management of project budgets, track expenditures, and assist with cost control measures
• Liaise between project teams, subcontractors, suppliers, and clients to ensure effective communication
• Monitor project progress and assist in identifying and escalating potential delays or issues
• Coordinate site visits and inspections, ensuring compliance with health, safety, and quality standards
• Assist with the processing of contractor invoices, purchase orders, and other administrative documentation
• Maintain project files and databases, ensuring all information is organised and easily accessible
• Support the preparation of tender documents, contracts, and project specifications
• Assist in resource planning and allocation across multiple projects as required

What we're looking for

• Bachelor's degree in Construction Management, Civil Engineering, Quantity Surveying, or a related discipline
• Proven experience working in a construction or project management environment, preferably in Hong Kong
• Strong organisational and time management skills with the ability to manage multiple tasks simultaneously
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with project management software
• Knowledge of construction industry practices, building regulations, and safety standards
• Attention to detail and accuracy in documentation and record-keeping
• Strong problem-solving abilities and proactive approach to challenges
• Ability to work effectively both independently and as part of a team
• Professional certifications such as Construction Industry Safety Training Certificate or TCP T1 Qualification are preferred but not essential for entry-level positions