Project Coordinator

About This Role

As a Project Coordinator within the Project and Development Services team, you will support high-profile commercial real estate design and construction projects. This role combines financial administration, process governance, and digital tool adoption to ensure seamless project delivery and client satisfaction. You'll be responsible for maintaining data accuracy across financial systems, driving process compliance among Project Managers, and proactively identifying opportunities to enhance operational efficiency. This position offers the chance to become an indispensable partner to clients while championing digital transformation initiatives and contributing meaningfully to JLL's reputation for excellence in project delivery.

Responsibilities

• Review, track, and process project budgets, vendor proposals, purchase orders, and change orders within financial systems, ensuring all transactions remain within approved project budgets while maintaining exceptional data accuracy
• Reconcile vendor invoices against contract agreements, proactively resolve billing discrepancies, and serve as a responsive point of contact for vendor inquiries related to purchase orders and invoicing processes
• Demonstrate daily proficiency in JLL and client project management technology platforms, champion adoption of emerging digital tools within the team, and share both successes and lessons learned to advance digital transformation objectives
• Independently identify project-related risks, process inefficiencies, or workflow bottlenecks as they emerge, implement solutions within your scope of authority, and escalate complex issues to leadership with clear context and recommended approaches
• Actively audit project data entries across all assigned projects, identify compliance gaps, and professionally hold Project Managers accountable to Project Management Office (PMO) standards while collaborating to resolve process bottlenecks before they impact critical reporting deliverables
• Identify best practices and process improvement opportunities based on your day-to-day observations, recommend data-driven solutions to enhance project delivery and operations, and contribute to building a culture of operational excellence
• Attend program and project calls to capture action items and deliverables, ensure timely follow-up with responsible parties, and maintain accountability structures that keep projects moving forward without delays

Requirements

• Minimum 2 years of practical experience in project administration, project accounting, or closely related support roles, with documented success managing competing priorities and meeting stringent deadlines in fast-paced environments
• Proven capability in financial reconciliation, purchase order management, vendor invoice processing, and identifying/resolving data inconsistencies

About the Company

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.