About This Role
The Project Coordinator supports Project Managers and technical team members in Transportation and Water projects. This role is ideal for someone who is organized, detail-oriented, and enjoys working collaboratively to help manage project documentation and administration.
Responsibilities
- Assist Project Managers or Designees by downloading required HDR project initiation and execution documents and completing them as directed
- Update project financial records and download project financial information as directed
- Apply company quality assurance guidelines and procedures for project document management
- Prepare expense reports and project progress reports for monthly invoicing
- Set up project meetings and prepare detailed minutes of meetings
- Perform project filing of hard-copy documentation and assist in project closeout activities
- Manage and edit project-specific specifications using SpecsIntact software
- Coordinate the work of multidiscipline design teams
- Establish a document filing, distribution, retrieval, and management system for critical project records
- Administer submittal requirements and maintain submittal schedules and records
- Maintain RFI logs and records, and log project controls documentation
- Conduct project communication and collaboration workshops with project teams and Owners
- Support project team members in formatting, editing, and organizing project documents, reports, and correspondence
- Create, develop, and edit PDF files, Word documents, Excel spreadsheets, and PowerPoint presentations
- Upload documents to in-house filing systems (ProjectWise and/or Newforma)
- Work collaboratively with peers in Omaha and other HDR offices
- Perform other duties as requested
Requirements
- Associate degree in a closely related field or a combination of education and relevant experience
- A minimum of 1 year of related experience
- Proficiency in Microsoft Word and Excel
- Strong communication skills and an attitude of active participation in the employee-owned culture
Nice to have:
- Bachelor's degree
- Experience with Adobe Acrobat or Bluebeam ReVu PDF editing software
- Experience working on projects for the federal government
- Previous experience at an Architecture/Engineering firm
- Billing and financial management experience
- Excellent multi-tasking skills with minimal supervision
- Preference given to local candidates
Benefits
- Commitment to creating an inclusive environment
