About This Role
This Project Coordinator role supports several projects for a large mining client, providing administrative, operational, and project-related assistance. It is ideal for an organized, motivated self-starter who can keep a team running smoothly and anticipate needs.
Responsibilities
- Coordinate with the project team across North America to facilitate meetings, coordinate travel and events, and support the internal execution of fast-paced, multi-discipline engineering
- Act as the office point-of-contact for clients and Engineering Service Providers to coordinate meetings, support networking events, and support the management team with external project coordination
- Work with Project Managers, Marketing, and other Administration staff to develop successful proposals that differentiate the company from the competition
- Meet HSSE goals and targets and personal project utilization requirement (>85%)
- Liaise with staff members and assist with project administration including correspondence, schedules, minutes, spreadsheets, letters, reports, presentations, database lists, specifications, and contracts
- Organize, attend, and document project and team meetings, including the coordination and tracking of action items and deliverables
- Create and maintain project schedules and deliverables, as requested
- Organize and manage aspects of filing and information retrieval related to project execution, business opportunities, and client management needs
- Collate and format specifications and proposals, edit and proofread for completeness
- Process expense reports and timecard administration through the Oracle system
- Work with project managers and contractors on contract progress payments and change orders
- Provide follow up in a timely manner and prioritize/sequence multiple tasks
- Manage Outlook Calendars, set appointments, schedule meetings, identify potential scheduling conflicts and work collaboratively with others to resolve them
- Perform other duties as requested
Requirements
- Proven proficiency using Microsoft Office and presentation support tools, specifically Word, Excel, PowerPoint, Outlook, Visio, and Adobe Professional
- Flexibility and excellent organization skills to complete multiple tasks with conflicting deadlines
- Aptitude in working with numbers and general accounting experience; Accounts Payable
- Willingness to work overtime occasionally in order to meet deadlines
- Ability to work independently and in a dynamic team environment
- Good communication skills, both verbal and written
- Self-motivated and strong attention to detail
- This position requires the individual to be in the office 5 days a week
