Project Coordinator

About This Role

This role is for a detail-oriented and self-reliant Project Coordinator to join a construction team. The position offers the opportunity to improve project performance, establish processes, and drive personal success from the start.

Responsibilities

• Type and prepare various items such as letters, bid instructions, meeting minutes, weekly updates, memos, proposals, outline specifications, timesheets, and expense reports
• Assist Project Managers with proposals by typing proposal letters, outline specifications, managing the work/design schedule, and assembling proposal books in a timely manner
• Maintain various lists for Project Managers including job lists for each region, subcontract tracking lists, filing, and vacation lists
• Prepare various forms as directed by Project Managers (Subcontracts, Purchase Orders, Change Orders, AGC Agreements, Professional Service Agreements, and transmittals)
• Act as the point person for proposal and capabilities packages, including putting together proposal covers, tabs, company information, and sell sheets, then assembling once provided with the rest of the materials by the Project Manager
• Prepare for meetings and trainings, including scheduling, preparing handouts, and coordinating lunches
• Book all necessary travel
• Answer incoming phone calls and coordinate communication with vendors and customers in the event of a Project Manager’s absence
• Maintain all files, including preparing new files and sending old files off site

Requirements

• 3-10 years of related experience, construction administration experience considered a plus
• Excellent computer skills, proficient in Microsoft Word and Excel
• Must be extremely organized, self-reliant, proactive, and detail-oriented

Benefits

• Industry-leading performance-based bonus program
• Employee Stock Ownership Plan (ESOP)
• Traditional and Roth 401k
• Tuition reimbursement for associates
• Scholarship for associates’ children up to $28,000 per child
• 1-month paid sabbatical after every five years of employment, plus $5,000 for travel
• 1-week paid volunteer leave each year
• 100% charitable match
• Medical, dental, and vision insurance coverage
• Paid parental leave

About the Company

ARCO is a family of construction companies, recognized as one of the fastest-growing, privately-owned companies in America with over 30 years of experience as design-build experts. They have completed over 7,500 design-build projects nationwide and were ranked #9 on ENR’s Design-Build Firms list and #34 on ENR's Top 400 Contractors list of 2026.