About the role
Summary
We are seeking a highly organized and detail-oriented Project Coordinator to support project
delivery and operations. The ideal candidate will play a key role in managing timesheets,
invoices, forecasts, and stakeholder communications, ensuring coordination between
cross-functional teams. This role requires strong organizational, financial, and communication
skills to support day-to-day project execution and long-term strategic goals.
Key Responsibilities
- Track and manage billable and non billable resource timesheet submissions and
approvals, ensuring accuracy and compliance with process.
- Support/Assist delivery managers on project setups, planning and execution by
monitoring deliverables, deadlines, and milestones, ensuring timely and quality
outcomes.
- Validate, track and approve invoices in accordance with client contracts and billing
schedules.
- Assist delivery managers/directors in maintaining project financials, including
forecasting, tracking actuals, and managing accruals for month-end and quarter-end
reporting.
- Maintain and track project contracts, SOWs, POs and change orders. Ensure
compliance with contractual terms and support new contract setups, contract renewal
or closure processes.
- Identify AR/AP issues, ensure timely invoice reconciliations and collections, and
support Ad Hoc reconciliation activities.
- Engage with internal (Team Leads) and external stakeholders (Onshore and Delivery
Management Team) to facilitate communication, gather project updates, and address
issues proactively.
- Coordinate with teams across departments such as Contracts, Billing, Finance,
onboarding, Delivery, and Procurement to ensure alignment and smooth project
execution.
- Support operational initiatives, optimize internal processes, and contribute to the
continuous improvement of project governance and reporting practices.
- Familiarity with the incident management process, coordinate and resolve incidents
efficiently to minimize impact on business operations and ensure timely
communication with stakeholders.
- Support Project Admin activities including managing various trackers, cost reclass
requests, rate change requests, adjustments and variance reporting.
Qualifications
Bachelors degree in Business Administration, Project Management, or a related field.
2.5+ years of experience in a project coordination or similar operational role.
Proficiency in Google Office Suite (especially G-Sheets), and familiarity with project
management tools (e.g., Ivanti, Smartsheet).
Strong organizational, analytical, and communication skills.
Understanding of project financials and contract management is a plus.
Ability to manage multiple tasks and work collaboratively in a dynamic environment.
Preferred Skills
Certification in project management (e.g., PMP, CAPM, Prince2, ITIL, Six Sigma) is an
advantage.
Experience working in cross-functional and global team environments.
Familiarity with finance and operations tracking.
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