Project Coordinator

About This Role

This project coordinator role supports the Nashville office by providing project, sales, and administrative assistance to the Transportation and Water groups. The coordinator helps teams stay organized, connected, and focused on delivering successful outcomes for clients, supporting project setup, tracking, document management, office coordination, and day-to-day administrative functions.

Responsibilities

• Support project managers and technical teams with project setup, tracking, reporting, and closeout activities
• Maintain project documentation and electronic filing systems in accordance with company standards, including project deliverables, specifications, bid packages, and contract documentation
• Coordinate meetings, prepare agendas, document action items, and support team communications
• Support project billing, forecasting, and other project-related administrative processes
• Assist with proposal development, document formatting, and business development pursuits
• Coordinate facility-related logistics, including onboarding new hires, processing of visitors, communication with building management, and other tasks as required
• Provide general administrative support to office leadership and project teams

Requirements

• High school diploma or equivalent
• 3+ years of experience in project administration, office administration, project coordination, or a related support role
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent verbal and written communication skills
• Strong attention to detail and problem-solving abilities
• Ability to work independently and collaboratively in a fast-paced environment

Nice to have:

• Associate's or Bachelor's degree in Business Administration or a related field
• Experience supporting engineering, architecture, construction, infrastructure, or professional services teams
• Experience with project tracking, document control, billing support, and reporting
• Familiarity with proposal coordination and business development support activities
• Experience using Newforma, SharePoint, Oracle, Bluebeam, or similar project management and document control systems
• Knowledge of specifications, contract documents, submittals, RFIs, and construction administration processes
• Experience supporting multiple stakeholders across projects, operations, and business functions

Benefits

• Medical, dental, vision and basic life insurance
• 401(k) plan