About the Position:
The Project Co-Ordinator / Operations Co-Ordinator is a core member of the international executive team, tasked with driving financial tracking, strategic reporting, operational compliance, and large-scale event management. The role requires a dynamic, meticulous professional capable of balancing high-level secretarial support for executive panels with multi-regional operational execution across domestic and international workstations.
- Department: Office of the Managing Director (OMD - Panel), SBMS Division of Sairaworld Pvt Ltd.
- Reporting Structure: Reports directly to the General Manager (GM) and Managing Director (MD).
- Primary Work Location: Adoor, Pathanamthitta, Kerala.
- Workstation Flexibility: Must be appointed to the head office team and remain fully flexible to travel or relocate to any workstation, including control centers for SBMS, Learn Extra, and other entities located in Kerala (Adoor, Kochi, Idukki), Karnataka (Bengaluru), and the Abroad if required.
Key Responsibility Pillars :
- Financial Oversight & Strategic Reporting: Monitor accounting workflows across key brands (such as SBMS and Learn Extra), track budgets, assist with payroll verifications, and compile Management Information Systems (MIS) dashboards.
- Executive Operations & Branch Compliance: Support HR and admin functions, document control, internal audits, and policy enforcement while acting as a traveling coordinator for executive programs.
- Secretarial & Executive Support: Manage confidential correspondence, schedules, professional communications, and document filing for executive panels.
- Event Co-Ordination & Organizing: Plan and execute internal company events, tours, and festivals across domestic and international locations.
- Presentation & Reporting: Design and deliver professional reports, financial data analyses, and operational summaries to executive leadership.
- Software Skills
- MS Office Suite & Google Workspace: Comprehensive command over Microsoft Word, Outlook for professional correspondence, PowerPoint, Google Sheets, and Google Forms for data collection and reporting.
- AI & Digital Tools: Basic AI literacy and practical knowledge of modern productivity platforms, including ChatGPT, Google Gemini, and digital collaboration software.
- Database & Document Management: Advanced skills in digital filing, secure document control systems, and maintaining restricted electronic records.
- Professional Skills
- Financial Tracking & Budgeting: Ability to oversee accounting workflows, track divisional budgets, assist with payroll verifications, and compile MIS reports.
- Event & Tour Logistics: Strong interest and capability in planning, organizing, and executing large-scale corporate events, domestic and international tours, and company festivals.
- Data Presentation: Strong capability to analyze complex datasets, summarize financial metrics, and deliver compelling visual and verbal presentations to leadership.
- Compliance & Audit Coordination: Knowledge of internal audit processes, branch-level policy enforcement, and document retention standards.
- Executive Secretarial Support: Proficiency in managing complex calendars, scheduling, handling confidential correspondence, and coordinating executive travel logistics.
- Soft Skills
- Communication & Articulation: Exceptional written and verbal communication skills in English for drafting sensitive memos, circulars, and presenting reports clearly.
- Discretion & Confidentiality: High level of professional maturity to handle sensitive financial, administrative, and executive matters with absolute privacy.
- Organizational & Multitasking Ability: Strong capability to juggle diverse operational priorities, travel schedules, and administrative tasks simultaneously under tight deadlines.
- Adaptability & Mobility: High flexibility to accommodate travel and relocations.
- Technical Skills
- Mobility & Transportation: Valid driving proficiency, specifically including 4-wheel driving skills for navigating diverse terrains during official tours and field operations.
- Travel & Relocation Readiness: Absolute ability to travel with the team across state lines/branches and relocate to various branches within India as operational needs demand.
- Grooming & Presentation Standards: Strict adherence to professional dressing and corporate grooming standards, maintaining a fit, presentable, and polished professional appearance.
Pay: ₹15,000.00 - ₹22,000.00 per month
Application Question(s):
- Question: Are you currently based in or willing to relocate immediately to Adoor, Pathanamthitta (Kerala) or any Workstations / Work modules as per Job Description ?
- This role requires multi-regional travel and potential relocation across various branch locations in Kerala (Adoor, Kochi, Idukki), Karnataka (Bengaluru), and international sites. Are you fully flexible and ready to travel/relocate on short notice?
- Do you possess a valid driver’s license and have proven 4-wheel driving proficiency for official field operations across diverse terrains?
- Have you previously planned, organized, or executed large-scale corporate events, festivals, or executive travel tours?
- This role requires strict adherence to corporate grooming standards, confidential document handling, and high-level English articulation. Confirm your agreement to these expectations.
- Have you carefully reviewed the salary range and total compensation package offered for this Project Coordinator / Operations Coordinator position?
Work Location: Hybrid remote in Kochi, Kerala