Project Coordinator

About This Role

The Project Coordinator role is an opportunity to build a solid career foundation within the Southern Ontario FMO team, assisting with administrative direction for facilities management projects. It suits an analytical and collaborative professional and involves managing project costs, schedules, and status while maintaining strong relationships with all stakeholders.

Responsibilities

• Plan the execution of projects in accordance with Corporate Policy, in conjunction with the Facility / Project Manager(s)
• Assist Facility / Project Manager(s) in the drafting and issuance of project budgets and preliminary schedules
• Keep the Facility / Project Manager(s) and others informed about project status and issues that may impact client relations
• Schedule and oversee technicians and subcontractors for the completion of corrective maintenance tasks and repair work, keeping clients and end users aware of activities and status
• Use project scheduling and control tools to monitor projects plans, work hours, budgets and expenditures
• Track the progress and quality of work being performed by design disciplines/trades
• Maintain Contract Execution Tracking Log
• Oversee facility service calls and dispatch appropriate staff and subcontractors to meet onsite needs
• Conduct site inspections, work audits and other needed assessments to verify work
• Track and manage contemplated change notices and change orders in the database
• Prepare substantial completion certificates and ensure all required project close-out documents are obtained, including asset tagging new equipment and absorption into the preventative maintenance plan
• Ensure that required environmental, health and safety, security and quality assurance programs are implemented as per internal / client specific policies and local codes and regulations
• Provide input to client reporting requirements
• Assist Facility / Project Manager(s) to ensure all work is completed in accordance with contract requirements
• Provide project completion summaries of pertinent project information promptly at the completion of each project, including before and after photos, statement of scope of work, start and completion dates, proof of daily Job Safety Assessments, total cost, etc.

Requirements

• University or college degree in electrical engineering, construction engineering technology, construction project management or equivalent
• Minimum 2 - 3 years’ experience in the construction or facilities management industries
• Effective and efficient written and verbal communication skills
• Planning, scheduling, and organizational skills
• Knowledge of construction industry
• Basic specifications and drawings package reading and interpretation