About This Role
Coordinating schedules, resources, documentation, communications, and administrative activities is the core of the Project Coordinator role. This position supports the planning, execution, and completion of projects in a fast-paced construction environment. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities.
Responsibilities
- Assist in developing and maintaining project schedules, work plans, and milestones
- Coordinate and monitor project activities progress, project deliverables, and upcoming construction activities and ensure tasks are completed according to established timelines
- Track project progress and identify potential schedule delays or risks
- Support Director of Capital Program in managing multiple concurrent projects
- Support Director of Capital Program in the day-to-day administration and coordination of active construction projects
- Track contractor progress, project deliverables, and upcoming construction activities
- Coordinate project logistics and support issue resolution to minimize impacts to schedule and operations as directed by the Director of Capital Program
- Assist with construction phase planning, sequencing, and closeout activities
- Schedule and facilitate project meetings, including preparing agendas and documenting meeting minutes
- Maintain and update project schedules, action item logs, and milestone trackers
- Monitor construction progress and identify potential schedule risks or delays
- Coordinate meetings to review schedule performance and recovery plans
- Prepare schedule updates and reports for project stakeholders
- Follow up on outstanding issues and commitments to support project progress
- Manage stakeholder action item logs
- Coordinate with facility stakeholders to minimize disruption to ongoing operations
- Support collaboration among cross-functional teams
- Maintain project records, contracts, correspondence, and other project documentation
- Track document review status and coordinate timely responses from project stakeholders
- Ensure project files are organized, current, and maintained in accordance with document control procedures
- Track project deliverables and ensure documentation is complete and up to date
- Prepare project reports, presentations, dashboards, and performance metrics
- Support document control and version management processes
- Assist with tracking project budgets, expenditures, and forecasts
- Process invoices, purchase orders, and other project-related financial documentation
- Support change order tracking and documentation
