Project Analyst

About This Role

This role involves overseeing both project delivery and operations, ensuring that the right people are assigned to the correct tasks at the appropriate times. It also involves keeping internal teams and external stakeholders informed about scheduling and delivery timelines. The position is ideal for a candidate with strong analytical capabilities, a proactive approach to problem-solving, and confidence in liaising with various stakeholders.

Responsibilities

• Maintains accurate, up-to-date resource plans across active and upcoming projects
• Tracks capacity and utilisation to identify over-allocation, under-utilisation, or skill gaps before they impact delivery
• Supports onboarding of new projects by defining resourcing requirements during the planning phase
• Develops and refines forecasting models to anticipate future resourcing needs based on pipeline, project scope, and historical trends
• Provides leadership with clear visibility into capacity constraints and hiring or reallocation requirements in advance
• Supports scenario planning to help the business respond to changes in project scope, timelines, or client demand
• Collaborates closely with internal project managers, team leads, and delivery teams to align resource availability with project milestones and deadlines
• Liaises with external clients, contractors, and third-party vendors to confirm timelines, manage dependencies, and resolve scheduling conflicts
• Ensures commitments made externally are realistic and achievable internally
• Maintains and improves resource management systems and tools, ensuring data integrity across scheduling platforms, timesheets, and dashboards
• Produces regular reports and forecasts highlighting resourcing risks, bottlenecks, and efficiency opportunities
• Escalates scheduling conflicts or resourcing risks early and proposes practical solutions
• Keeps stakeholders informed of changes that may affect delivery
• Contributes to continuous improvement of forecasting methodologies and coordination processes

Requirements

• Demonstrated experience in project coordination, resource management, or business analyst roles, ideally in professional services, consulting, IT, or a similarly project-driven environment
• Proficiency in resource planning and scheduling tools (e.g. MS Project, Smartsheet, Float, Resource Guru, or similar)
• Advanced Excel skills for building forecasting models and tracking utilisation
• Experience with project management or PSA software such as Zoho Projects, Jira, or equivalent (well regarded)
• Excellent organisational skills with the ability to manage multiple competing priorities
• Strong attention to detail when working with data and forecasts