About This Role
This Project Analyst role supports the successful execution of the HRSA Organ Procurement & Transplantation Network (OPTN) program. The core of the job involves coordinating project activities, maintaining documentation, supporting operational processes, tracking action items and deliverables, and facilitating communication across project teams. The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced federal contracting environment supporting multiple customer stakeholders.
Responsibilities
- Support day-to-day project management and operational activities across multiple workstreams
- Coordinate meetings, prepare agendas, capture meeting minutes, and track action items through completion
- Maintain project schedules, trackers, and status reporting artifacts
- Monitor project risks, issues, decisions, and dependencies and ensure they are documented and communicated appropriately
- Assist with project planning activities and milestone tracking
- Develop, update, and maintain standard operating procedures (SOPs), work instructions, and process documentation
- Maintain project repositories, SharePoint sites, and knowledge management resources
- Ensure project documentation is current, organized, and version-controlled
- Support creation and maintenance of deliverable templates and project artifacts
- Assist in tracking contract deliverables and due dates
- Support preparation, coordination, and quality review of contract deliverables
- Maintain deliverable logs and status reports
- Coordinate with technical and business teams to ensure timely submission of contractual requirements
- Support internal and customer communications
- Manage shared customer mailbox for communications to external vendors
- Prepare briefing materials, presentations, reports, and leadership updates
- Coordinate information requests and follow-ups with program stakeholders
- Facilitate communication between project teams and functional leads
- Collect, analyze, and report project performance metrics
- Maintain dashboards, trackers, and reporting tools
- Develop recurring reports for project leadership and customers
- Identify opportunities for process improvement and operational efficiencies
- Recommend improvements to project management and operational processes
- Assist with implementation of new tools, workflows, and reporting mechanisms
- Support continuous improvement initiatives across the program
Requirements
- Bachelor's degree in Business Administration, Public Health, Information Systems, Project Management, or related field
