Project Analyst

We’re seeking a detail-oriented Project Analyst to support a high-performing team within the Business Technology Solutions (BTS) department of a global aesthetics leader.

This role is critical for maintaining portfolio visibility, driving operational excellence, and supporting cross-functional project and financial tracking across a large, geographically distributed team.

You’ll play a key role in keeping complex portfolios organized, ensuring projects stay on track, and delivering high-quality operational and presentation support in a fast-paced, matrix environment.

Job Title: Project Analyst – Portfolio & Operations Support

Duration: Contract through 2026 (strong possibility of extension)

Key Responsibilities:

Project & Portfolio Support (70%)

• Monitor project health, schedules, risks, issues, and financials across a large portfolio
• Track milestones, follow up with project leads for updates, and maintain data accuracy in tracking tools
• Create and update reports, dashboards, status decks, and portfolio documentation
• Support financial tracking, resourcing, and cross-functional coordination
• Maintain and organize SharePoint sites, shared folders, and portfolio resources

Department & Operational Support (20%)

• Design and update PowerPoint presentations, status decks, org charts, and tracking tools
• Coordinate information gathering and consolidation for leadership updates and portfolio reviews
• Manage administrative tasks including document uploads, contact lists, calendars, and team resources
• Provide purchasing and financial support (purchase orders, invoices, event-related expenses)

Meeting & Event Support (10%)

• Coordinate meetings and events: prepare agendas, build presentations, capture notes, and drive follow-ups
• Support on-site and virtual logistics, including A/V coordination and catering
• Partner with communications teams to maintain brand-aligned materials

Must-Have Qualifications:

• High School Diploma required; Bachelor’s degree preferred (Business Administration, Communications, or related field)
• Strong proficiency in Microsoft Office Suite, especially PowerPoint, Excel, and Word
• Excellent organizational, planning, and communication skills (written & verbal)
• Proven ability to manage multiple priorities and work independently in a fast-paced, hybrid environment
• High initiative and strong attention to detail with a customer-service mindset