Project Analysts provide executive-level support to the Vice Chair of Faculty Affairs and other faculty within the Colorectal Surgery Section in the Division of Surgical Oncology. This role involves analytical and project support, including gathering information, developing work plans, and coordinating pilot projects to improve clinical care workflows. The analyst also coordinates the Department of Surgery Faculty Mentoring program and manages administrative, research, and clinical responsibilities for the Colorectal Surgery section faculty.
Responsibilities
Provide executive-level support to the Vice Chair of Faculty Affairs and faculty within the Colorectal Surgery Section
Provide analytical and project support to Dr. Finlayson as the Chief Value Officer/Executive Medical Director for the Surgery Faculty Practice
Gather information, develop work plans, and coordinate pilot projects involving the design and implementation of clinical care workflows that improve quality and safety, access, and efficiency of Department of Surgery elective surgical care practices
Work closely with the Chair’s office Finance Unit and Dr. Finlayson to analyze and create Department of Surgery reports, including metrics on new patient visits, time to new appointments, revenue, satisfaction of referring physicians, and operating room (OR) utilization
Coordinate all aspects of the Department of Surgery Faculty Mentoring program, including maintaining a faculty mentoring database
Work with Dr. Finlayson to research and gather information to submit the annual faculty mentoring program report to the Department Chair
Schedule annual Assistant Professor meetings
Ensure faculty compliance with annual documentation requirements
Compile and submit updated mentor and mentee list annually to School of Medicine (SOM) Faculty Mentoring Program office
Manage a range of responsibilities associated with the Colorectal Surgery section faculty’s administrative, research, and clinical roles
Handle communication around faculty leadership roles at UCSF, including oral communication and written correspondence with various internal and external contacts
Provide financial and IT support
Maintain a comprehensive calendar
Arrange travel and compose letters
Work closely with the faculty and Operations Manager to support HR processes such as gathering documents for appointments
Requirements
Bachelor's degree in a related area and/or equivalent experience/training
Minimum 2 years of experience in administrative operations
Working knowledge of common organization-specific and other computer application programs
Excellent proficiency in MS Office applications (Word, Excel, and Outlook)
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Demonstrated skill in word processing to prepare correspondence and other documents with speed and accuracy
Ability to learn how to utilize other programs as needed
Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing
Basic understanding of medical science to support faculty with transcribing letters
Solid organizational skills and ability to multi-task with demanding timeframes
Ability to work on multiple projects simultaneously and effectively prioritize tasks with competing deadlines
Ability to meet deadlines in a timely and accurate manner with excellent attention to detail
Demonstrated experience working independently with minimal supervision, using initiative and resourcefulness in performing job duties and in the execution of additional duties as assigned
Ability to use sound judgment in responding to issues and concerns
Working knowledge of accounting, finance, and the ability to interpret and prepare basic financial reports
Analytical skills to collect, sort, process qualitative and quantitative data and provide quality reporting
Nice to have:
Ability to use discretion and maintain confidentiality
Experience working in an academic medical setting and understanding best business practices
Knowledge of UC Financial systems such as MyReports, MyExpense, BearBuy, and HBS
About the Company
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. UCSF brings together world’s leading experts in nearly every area of health and is home to five Nobel laureates. The UCSF Department of Surgery's mission is to develop the next generation of leaders in surgery, provide outstanding quality clinical care, and make significant advances in scientific knowledge and clinical practice through basic and clinical research. The Department is comprised of seven divisions and provides care at locations throughout greater San Francisco.
