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Role Overview: The Project Analyst provides cross-functional administrative and technical support for a Product Line at the Department of Veterans Affairs. Their primary responsibilities include meeting administration, reporting, document management, and communications, and may include risk, schedule, and scope/requirements management.
Responsibilities:
Schedule and facilitate executive-level virtual meetings; prepare meeting agendas, capture meeting minutes, and track outcomes and action items
Track meetings and manage the calendar of the VA Product Line Manager
Lead the development of executive-level communications products (PowerPoint briefings, executive summaries, talking points, Excel-based data calls, etc.) for standard reporting requirements and in response to formal project information requests (i.e., data calls) from VA leadership, Congress, and external stakeholders, following required VA and OIT style guidance and 508 compliance requirements
Consolidate information from project subject matter experts and from personal knowledge to develop complete drafts of communication products and information request responses, and present to clients for review and approval
Provide backup support to Project Managers, Risk Management, and Release Management
Create and maintain a knowledge management repository and historical record of presentations, communication responses and artifacts, which is continuously updated based on development activities and new business requirements
Provide basic SharePoint and MS Teams administration for the Product Line, including maintenance of user groups, approval/denial of access requests, configuration of lists and libraries, and establishment of version settings and standard naming conventions
Manage and maintain the information systems, dashboards, and document repositories (e.g. Microsoft SharePoint, MS Teams, Jira, GitHub, etc.) that are used to store data and documents on project scope, schedule, cost, risks, and performance
Support project compliance activities by updating the required dashboards; writing, compiling, and/or editing project artifacts; preparing for milestone reviews; and advising VA customers on compliance requirements and upcoming actions
Maintain and update basic project information or reporting requirements, such as project schedules, delivery trackers, team rosters, organization charts, and stakeholder registers
Support travel coordination by tracking travel requests in a spreadsheet or database, estimating trip costs, booking reservations, requesting client approval, and validating that expense reports are completed and paid after the trips occur
Review and edit customer-facing documents and work products for quality
Work proactively and independently to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices
Plan, monitor, and control relevant tasks outlined in the contract and statement of work
Maintain knowledge of VA rules and regulations.
Function as part of an integrated team sharing products, best practices, and information across the portfolio
Perform related duties as assigned by supervisor
