Project Accounting Specialist

About This Role
3 to 5 years of experience
Skills:
Project Accounting Specialist Responsibilities:

• Full Understanding of Accounting, and categorizing items for invoicing and reporting activities
• Review, Assess, and Translate contractual obligations into corresponding Billing Activities (Rules) under all Open Air Projects to align with project expectations
• Maintain and update Billing Rules as needed to complete a full activity report for all hours logged to Projects
• Serve as the key Subject Matter Expert for Billing in the OpenAir platform, providing support for our Program Delivery, Finance and Ops team members
• Manage Month End Project Invoice Activities in OpenAir
• Responsible for running manually, or systematically, each project's billing every month during invoicing time.
• Must have attention to detail while reviewing the project activities before rolling up to an invoice.
• Creation of each project’s necessary invoice and update relevant information for submitting through approval processes
• Ability to coordinate and communicate with needed parties during invoice time to ensure invoice accuracy and approvals
• Create and maintain, searches, reports, and workflows revolving around invoicing/billing activities
• Ability to identify and create solutions to continually streamline processes and improve efficiencies for our teams revolving around project accounting
• Work with OpenAir admin teams on product releases, new features, and issues
• Plan, organize, prioritize and handle multiple tasks in a collaborative work environment
• Research and Educate our teams on OpenAir best practices revolving around billing and invoicing

Preferred Qualifications:

• OpenAir experience required, Basic NetSuite experience desired, including an understanding of NetSuite-OpenAir integration
• OpenAir experience should include all modules of OpenAir
• Office Suite experience
• Data Conversions, interface/integrations, reporting, and customization experience
• Previous exposure to working in a billing/invoicing environment
• Bachelor’s degree in finance and/or equivalent experience required
• 2-4 years of experience in a professional, fast paced, dynamic environment
• Familiarity with professional service organizations
• Able to communicate, influence, and listen to the internal stakeholders
• Strong conceptual, analytical, and problem-solving skills
• Able to think creatively and work collaboratively developing solutions and managing expectations of stakeholders
• Art of balancing the needs of the company, management, and team members
• Excellent time management and organizational skills
• Strong verbal and written communications skills

Responsibilities:

• Full Understanding of Accounting, Billing Process and Invoicing supporting Company obligations and workflow
• Understand differences between billable and non-billable concepts, and categorizing items for invoicing and reporting activities
• Review, Assess, and Translate contractual obligations into corresponding Billing Activities (Rules) under all Open Air Projects to align with project expectations
• Maintain and update Billing Rules as needed to complete a full activity report for all hours logged to Projects
• Serve as the key Subject Matter Expert for Billing in the OpenAir platform, providing support for our Program Delivery, Finance and Ops team members
• Manage Month End Project Invoice Activities in OpenAir
• Responsible for running manually, or systematically, each project's billing every month during invoicing time.
• Must have attention to detail while reviewing the project activities before rolling up to an invoice.
• Creation of each project’s necessary invoice and update relevant information for submitting through approval processes
• Ability to coordinate and communicate with needed parties during invoice time to ensure invoice accuracy and approvals
• Create and maintain, searches, reports, and workflows revolving around invoicing/billing activities
• Ability to identify and create solutions to continually streamline processes and improve efficiencies for our teams revolving around project accounting
• Work with OpenAir admin teams on product releases, new features, and issues
• Plan, organize, prioritize and handle multiple tasks in a collaborative work environment
• Research and Educate our teams on OpenAir best practices revolving around billing and invoicing