Planning, coordinating, executing, and closing out company programs, projects, events, and customer engagements is the core of this Program Coordinator role. The position supports Program Managers, leadership, and cross-functional teams, maintaining organization across multiple concurrent efforts in a fast-paced environment.
Responsibilities
Support Program Managers with day-to-day execution of multiple projects and programs
Assist with event setup, pack-out, breakdown, and recovery as required
Maintain participant and organization information and support daily attendance or accountability reporting when needed
Assist with after-action reviews, lessons learned, event reports, and closeout documentation
Coordinate purchase requests, vendor quotes, order tracking, and supporting procurement documentation
Communicate with vendors regarding pricing, availability, delivery, and service requirements
Maintain receipts, invoices, approvals, and supporting records
Assist with expense reporting and program cost documentation
Support Program Managers and Finance with tracking project-related purchases, travel, and other direct costs
Serve as a coordination point between Program Managers, internal departments, customers, vendors, partners, and external stakeholders
Maintain professional and timely communication with government and commercial customers
Coordinate visits, meetings, follow-ups, information requests, and other stakeholder requirements
Ensure Program Managers and leadership remain informed of emerging issues, schedule changes, outstanding actions, and deadlines
Maintain discretion when handling proprietary, confidential, personnel, customer, or company-sensitive information
Requirements
2+ years of experience in program coordination, project coordination, operations, administrative support, event coordination, government contracting, or a related environment
Strong organizational and time-management skills
Ability to manage multiple projects, priorities, and deadlines simultaneously
Strong written and verbal communication skills
Excellent attention to detail and follow-through
Ability to work independently, take ownership of assigned responsibilities, and escalate issues when appropriate
Professional demeanor and ability to interact effectively with leadership, customers, vendors, and cross-functional teams
Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams
Ability and willingness to travel up to 30%
Ability to support occasional early mornings, evenings, weekends, or extended hours when required for travel, events, or program execution
Nice to have:
Experience supporting Program Managers or PMO functions
Experience coordinating business travel, meetings, events, or customer engagements
Experience preparing meeting minutes, status reports, trackers, presentations, and executive correspondence
Familiarity with SharePoint, Jira, Confluence, or other project/document management systems
Experience working with vendors, procurement requests, expense documentation, or purchasing processes
Familiarity with government contracting, defense, aviation, technology, unmanned systems, or other mission-focused environments
Important Details
Travel: up to 30% based on program and operational requirements, including support to customer locations, company facilities, demonstrations, exercises, conferences, and multi-day events
Schedule: occasional early mornings, evenings, weekends, or extended hours may be required for travel, events, or program execution
About the Company
Liberty Alliance is seeking an experienced Program Coordinator to support its Program Managers, leadership, and cross-functional teams.
