Program Coordinator

About This Role

Planning, marketing, implementing, supervising, and evaluating all Community Education programs and events is the core of this full-time position. The Program Coordinator assists the Director of Community Education and manages social media accounts, handles participant inquiries, and maintains program supplies and databases.

Responsibilities

• Assist with planning, implementation, supervision, and evaluation of the Adult Community Education program, summer youth programs, corporate programs, and outreach events as needed
• Assist with marketing, including program newsletters, event listing updates, and other marketing tasks as assigned
• Manage social media accounts
• Answer phone calls and emails from program participants to assist with program registrations, payments, and refunds
• Maintain, order, organize, and keep inventory of program supplies
• Prepare supplies, equipment, and classrooms for classes, workshops, and demonstrations
• Help prepare teaching artist contracts, course rosters, and program syllabi prior to programs
• Maintain databases of participants, mailing lists, teaching artist rosters, and community partner organizations
• Help ensure compliance of all procedures and policies regarding youth programming
• Help hire, train, and supervise part-time employees, student-workers, and volunteers
• Work with the Director of Community Education to prepare reports on program outcomes for donors and program stakeholders
• Perform other duties as assigned

Requirements

• Bachelor’s degree in education, art, business, or a related field
• 3 years of experience in art education, arts administration, or a general office/administrative role
• Organized, self-motivated, detail- and customer-service oriented
• Ability to work independently and manage multiple projects simultaneously
• Proficiency using Microsoft Office programs
• Successful completion of a criminal background check
• Experience working with diverse populations and age-groups in an educational setting

Nice to have:

• Adobe Creative Suite experience

Important Details

• Schedule: 37.5 hours per week, Monday through Friday, with some evenings and weekends required
• Anticipated start date: Monday, January 4th, 2027

About the Company

Belmont University is a Christ-centered and student-focused community that aims to form diverse leaders of character, equip people to solve complex problems through teaching, research and service, and be radical champions for helping people and communities flourish.