Program Coordinator

About This Role

The Program Coordinator plays a vital role in organizing and managing various components of programs at NYU Grossman School of Medicine. This position involves working with both internal and external parties to ensure the smooth initiation, execution, and completion of major programs, while promoting research development and facilitating departmental activities.

Responsibilities

• Participate in special programs and perform other duties as required.
• Work directly with the Principal Investigator (PI), Building Operations, and Facilities Management to coordinate day-to-day activities of office and lab operations, including lab supply ordering, inventory management, payroll, scheduling, and compliance.
• Provide basic to moderate coordination for program activities, including developing schedules and processing purchase requisitions and expense reports.
• Independently prepare and review documents, generate status reports, and outline agendas for meetings.
• Gather and collect data for research activities and assist in developing materials for training and educational sessions.
• Participate in grant-related activities, including developing applications and organizing required paperwork for submission.
• Manage inquiries and complete the onboarding process for new team members, including recruitment and selection assistance.
• Keep management informed by analyzing requests and summarizing submissions.
• Assist in the recruitment, hiring, and training of clerical staff and volunteers for the program.
• Organize and coordinate schedules, activities, and special events, including conference preparation and logistics.

Requirements

• Bachelor's degree or equivalent in business administration, health care administration, or a related field, or an equivalent combination of education and relevant experience.
• Proficiency in Microsoft Office applications such as Word, Excel, Access, PowerPoint, and Outlook.
• Effective oral and written communication skills, with the ability to interface effectively with all levels of management.
• Ability to work within a team environment as well as independently, with strong time management skills.
• Ability to manage multiple tasks while paying attention to detail.

Nice to have:

• Master's degree.

Benefits

• Comprehensive benefits and wellness package, including financial security benefits and a generous time-off program.
• Access to a holistic employee wellness program focusing on physical, mental, nutritional, sleep, social, financial, and preventive care.

Important Details

• Application deadline: Not specified.