Program Coordinator

About This Role

This Program Coordinator role supports the systems, processes, and coordination that keep the Market Transformation department running efficiently. The team works to accelerate the development and adoption of emerging energy efficiency and decarbonization technologies across Minnesota. The role reports to the Operations Manager.

Responsibilities

• Coordinate logistics for external events such as the ETA forum in partnership with the Associate Manager of Operations and program leadership
• Coordinate department meetings for Market Transformation and program activities, including vendors, venues, catering, materials, agendas, notes, and follow-up action items
• Manage event budgets, timelines, calendars, room and resource booking, and scheduling in partnership with operations and program leadership
• Serve as a responsive point of contact for staff and partners on logistics, scheduling, and related coordination needs
• Lead Market Transformation onboarding, including schedules, materials, checklists, and coordination with IT, HR, hiring managers, and department leaders
• Develop and maintain department communications, onboarding resources, reference materials, shared files, and tools such as SharePoint, Asana, and Mural
• Provide administrative support to operations leadership, assist with team-building and culture activities, and complete other duties as assigned

Requirements

• Event planning, logistics coordination, onboarding support, and new-hire coordination fundamentals
• Microsoft 365 proficiency, especially Outlook, Teams, Word, Excel, calendars, and problem-solving tools
• Ability to learn and administer coordination tools such as Asana and Mural
• Strong organization, time management, prioritization, attention to detail, problem-solving, judgment, and follow-through while managing multiple events, onboarding cycles, and meetings
• Clear written and verbal communication, cross-department collaboration, service orientation, professionalism, and discretion with staff, stakeholder, and event information

Nice to have:

• 2- or 4-year degree in a related field, equivalent experience, or 2
• 4 years in event planning, program coordination, administrative support, or a related role
• Experience with onboarding, HR coordination, new-hire logistics, high-level administrative support, calendar management, file organization, or meeting notes
• Comfort learning new scheduling, coordination, and event-planning systems
• Interest in energy, sustainability, or nonprofit work
• Experience with CRM platforms (Salesforce preferred)

Benefits

• Medical Insurance, Dental Insurance, Health Saving Account, and Flexible Spending Accounts