About This Role
This full-time position plays an important role in the day-to-day operation of the Loudoun Soccer Challenge Program, supporting players, families, coaches, and staff throughout the seasonal cycle. The Coordinator will manage recurring administrative processes for the Challenge Program while also providing administrative and event support for U8 Academy, All-Stars, Fall Classic, Spring Cup, and summer camp registration. The role is approximately 75 percent administrative and 25 percent on-field program support.
Responsibilities
- Manage registration timelines, forms, waitlists, transfers, participant communications, seasonal calendars, records, and program readiness activities
- Coordinate coach applications, onboarding, assignments, required documentation, Safe Sport compliance, background checks, coach resources, and meeting logistics
- Assist with team formation and maintain player, coach, and team information
- Process approved training, game, evaluation, and event schedule changes
- Communicate updates to families, coaches, referees, and staff
- Maintain inventory records and coordinate the preparation, distribution, return, storage, and reconciliation of uniforms, equipment, supplies, and program materials
- Assist with evaluations, clinics, team activities, and events, including check-in, field setup, equipment, attendance, player flow, and event closeout
- Support the planning and administration of U8 Academy, All-Stars, Fall Classic, Spring Cup, and summer camp registration, including schedules, rosters, communications, staffing, equipment, and event checklists
- Serve as a responsive resource for routine questions from Challenge coaches and families while appropriately escalating technical, placement, safety, or other non-routine matters
- Help identify opportunities to improve accuracy, communication, turnaround time, and the overall efficiency of program operations
Requirements
- Strong organizational skills, attention to detail, excellent follow-through, and a commitment to providing a high level of service to the soccer community
- High school diploma or equivalent required; associate or bachelor's degree preferred
- At least two years of experience in program administration, operations, customer service, youth sports, recreation, nonprofit work, or a related environment
- Strong organizational, written communication, time-management, and problem-solving skills
- Ability to manage multiple deadlines and priorities during busy seasonal periods
- Ability to handle confidential information and consistently follow established policies and procedures
- Proficiency with spreadsheets, shared documents, email, databases, and the ability to learn registration and scheduling platforms
- Ability and willingness to support on-field soccer activities and events
